Administrative Assistant

House of Vanity Charm School

JOB DESCRIPTION: Administrative Assistant

Job Summary

Under the supervision of the CEO, the Administrative Assistant is responsible for communicating House of Vanity Charm School's products or services to other companies, schools, bookstores, or community organizations.

Work Activities

The work activities of the Administrative Assistant are divided into two main functional areas:

Communications

• Contacts schools, non-profits, and organizations to pitch products and services
• Drafts emails
• Clerical Activities
• Scheduling meetings, events, speaking engagements, workshops, etc.
• Reporting sales
• Creating invoices
• Prepares, types, and files correspondence
• Maintain customer database and reports pipeline status
• Mailing deliverables to potential clients
• Other duties as necessary

Tools, Software, Apps, and Equipment Used (Will provide some training)

• Computer/Laptop
• General Office Equipment
• Outlook, Excel, One Note
• Square Up Payment Processor

Job Context

The Administrative Assistant spends the majority of time researching and contacting companies, non-profits, and organizations that target young adults ages 15-24 for personal development services. The workday is spent in a variety of settings, including Zoom, visits to businesses. Hours are flexible.

Work Performance

The Administrative Assistant is evaluated by a formal appraisal process and will receive feedback from the CEO on areas of improvement.

Requirements:

• Be Highly detailed
• Meet all deadlines
• Maintain accurate documentation of tasks
• Maintain an excellent attendance record

Job Types: Part-time, Contract

Pay: From $15.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus opportunities
• Commission pay

Education:

• Associate (Preferred)

Experience:

• Administrative experience: 1 year (Preferred)
• Business Development: 1 year (Required)

Location:

• Orange, NJ 07050 (Required)

Work Location: Remote