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Form of workJob Description
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth day-to-day operations of the office. If you are a proactive individual with excellent communication skills and a passion for supporting a dynamic team, apply today!
Responsibilities:
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Research and create presentations
- Generate reports
- Handle multiple projects
- Prepare and monitor invoices
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Reply to email, telephone, or face-to-face inquiries
- Develop and update administrative systems to make them more efficient
- Resolve administrative challenges
- Receive, sort, and distribute the mail
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
- Provide polite and professional communication
- Implement clerical duties and administrative processes
- Conduct data entry
Qualifications:
- High school diploma or equivalent; college degree preferred
- Proficient in MS Office
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
Schedule:
- Full Time, Monday through Friday 8 AM-5 PM
Salary:
- $20 per hour
