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SalaryAbout us
The League of Women Voters of California (LWVC) is a statewide nonprofit organization whose mission is to empower voters and defend democracy. This position will be with the League of Women Voters of California, but directly report to the League of Women Voters of San Diego in support of the local League’s operations and impact. The League of Women Voters of San Diego shares a mission with the LWVC, and is a nonprofit organization which encourages informed and active participation in government, works to increase understanding of major public policy issues, and influences public policy through education and advocacy. We welcome all people.
Job Overview
The Administrative Assistant directly reports to the LWV San Diego president and carries out policy directives from the board of directors and the executive committee. The Administrative Assistant will have a point of contact with the League of Women Voters of California, as well. The majority of tasks will be assigned by the LWV San Diego president and treasurer, though we are seeking a self-motivated person who is capable of, and enjoys independent work.
Duties
Communications:
- Correspondence: Answer phone calls, receive and respond promptly to general emails, voicemails, texts, social media messages, and requests for League services.
- Update communications on brochures, automated emails, and the website (programming skills not required).
- Assist people with joining, renewing, donating, and signing up to volunteer.
- Prepare newsletter (using contributed content), reminder emails, and other notices.
- Print & mail newsletters and membership renewal notices.
- Post on social media and maintain a social media calendar.
Meeting Facilitation:
- Maintain the organization’s event & meeting schedule using Google Calendar.
- Schedule meetings. Configure and manage Zoom meetings. Book in-person meeting space, videographer, and interpreters. Create and send agendas, minutes, reports, and other documents.
- Prepare board reports, meeting materials, slides and Zoom polls.
Other duties:
- Coordinate volunteers using a web interface and email.
- Keep track of budget for office supplies and event materials. Purchase supplies as needed and submit an expense report. Assist leaders with tracking their spending and budgets.
- Engage graphic designers on creation of graphics; make minor edits to graphics; upload graphics to the website and social media.
- Process membership renewals and record donations.
Skills
To succeed in this role, you should possess the following skills:
Proficiency with Google Docs, Sheets; Zoom meetings; Basic knowledge of elections and the roles of local government officials and agencies. Ability to work independently and as part of a team with minimal supervision is essential. The ideal candidate has 2+ years of experience in office management or clerical support.
Nice to have: Google Slides and Forms; Graphic design using Canva; Spanish speaker with ability to translate documents.
Hours
While there can be some flexibility, employee is generally expected to keep regular hours, as agreed upon with their supervisor, to assure predictable access and service.
Benefits
You will receive paid vacation, paid sick time, 11 paid holidays, and a 2% contribution to your retirement plan through the League of Women Voters of California.
Due to the nature of this work, vacation or other non-emergency time off will not be approved in the six weeks preceding any election.
This position is located in California and we will not consider candidates outside of this area.
This is a non-exempt, at-will position.
Diversity, Equity & Inclusion
The LWVC and LWV San Diego embrace diversity, equity and inclusion. Please see our policy at https://lwvc.org/about-lwvc/diversity-equity-and-inclusion-principles-vision
Job Type: Part-time
Pay: $28.00 - $35.00 per hour
Expected hours: No more than 23 per week
Benefits:
- Flexible schedule
- Paid time off
- Retirement plan
Work Location: Remote
