Administrative Assistant

Responsibilities:
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to inquiries
- Greet and assist visitors, ensuring a positive and professional experience
- Maintain office supplies inventory and place orders when necessary
- Coordinate and schedule appointments, meetings, and travel arrangements for staff
- Prepare and distribute correspondence, memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system, both electronic and physical
- Perform data entry and update databases as needed
- Assist in organizing and coordinating office events and meetings

Experience:
- Proven experience as an Administrative Assistant or relevant role
- Knowledge of office management systems and procedures
- Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
- Experience working in a medical or dental office is a plus
- Familiarity with QuickBooks or other accounting software is a plus
- Excellent phone etiquette and customer service skills
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Attention to detail and problem-solving skills

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Part-time

Pay: $13.50 - $15.50 per hour

Schedule:

• Day shift
• Monday to Friday

Work Location: In person