Administrative Assistant

Job Description:
We are looking for a proactive and detail-oriented Administrative Assistant to provide administrative support to our team members and ensure the smooth functioning of our office operations. The ideal candidate will be highly organized, resourceful, and possess excellent communication skills.

Responsibilities:

• Greet visitors and direct them to the appropriate person or department.
• Answer and direct phone calls in a professional and courteous manner.
• Manage incoming and outgoing correspondence, including mail and email.
• Schedule appointments and maintain calendars for team members.
• Prepare and distribute memos, letters, and other documents.
• Assist with the organization of meetings, including scheduling, agenda preparation, and meeting minutes.
• Maintain office supplies inventory and place orders as needed.
• Assist with basic bookkeeping tasks, such as invoice processing and expense tracking.
• Assist with travel arrangements and accommodations for team members.
• Perform general clerical duties, such as filing, photocopying, and data entry.
• Assist with special projects and other duties as assigned by management.

Requirements:

• High school diploma or equivalent; Associate's degree or certification in Office Administration or related field is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work independently with minimal supervision.
• Attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Job Location: Richmond, TX

Job Type: Full-time

Ability to Relocate:

• Richmond, TX: Relocate before starting work (Required)

Work Location: In person