Administrative Assistant

The Administrative Assistant will work closely with the Accounting Coordinator and Branch Manager to provide ongoing administrative support to the operations team in order to help keep business operations running smoothly and maximize the company’s resources, goals, and objectives.

Pay Range: $19.00-$23.00/HR

Responsibilities and Essential Functions:

• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.
• Assisting with purchasing and stocking of office supplies
• Providing administrative support to all office and sales staff
• Answering incoming calls, and directing calls to appropriate associates
• Management of all incoming and outgoing mail and packages
• Assisting with production of quarterly, monthly, and weekly reports for operations management team.

• Review operations invoices, resolve any issues with supplier, properly code to correct GL account, scan to Operations Managers for approval, and submit to accounts payables for payment.

• Order supplies, ensure billing is correct, and obtain purchasing data on certain supplies.
• Other duties, as assigned and requested by management.

Required Cognitive and Psychological Characteristics:

• Be personable, articulate, and knowledgeable
• Ability to learn skills quickly with a mature and service oriented attitude.
• Excellent communication (verbal and written) and organizational skills.
• Attention to detail and highly motivated.
• Ability to manage multiple tasks
• Dependable and reliable

Major Skills and Competencies:

• Teamwork: Ability to work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate within the group where members are committed to a common goal.
• Initiative: Ability to think and take constructive action at work without being urged—highly motivated; skill and ability in taking the lead in forwarding new ideas or work methods.
• Adaptability/Flexibility: Ability to change or adapt work practices, priorities, or procedures, or to reschedule activities in response to changing conditions or multiple work demands. Approachable, personable, articulate and knowledgeable.
• Problem Solving: Using a systematic and effective approach in analyzing information in order to come up with good business solutions to problems. Ability to manage multiple tasks with attention to detail.
• Respect for all People: Respects people of all backgrounds and treats everyone fairly by maintaining a consistent set of standards. Mature and service oriented attitude.
• Communication: Excellent communication (verbal and written) and organizational skills.

Work Environment and Physical Demands:

• Must be able to remain in a stationary position more than 75% of the time while operating a computer and other office productivity machinery, such as a calculator, printer, and/or copy machine.
• Must be able to move about the office and position self to access file cabinets, copy machine, etc.
• This position frequently communicates with employees who have inquiries about product tracking or status. Must be able to exchange accurate information in these situations.
• Must be able to move or lift boxes weighing up to approximately 50 pounds.

Required Credentials:

• High School diploma or equivalent.
• Minimum of 1-3 years of administration experience in an office environment, preferred.
• Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Work and Outlook.
• Must have a strong commitment to providing excellent customer service.
• Attention to detail and the ability to complete job duties with high degree of accuracy.
• Self-disciplined and capable of identifying and completing critical tasks independently, with minimal supervision.
• Flexible in work schedule, when required.

• Not a comprehensive list of duties. Duties may change without notice in management’s sole discretion.

• Employment at U.S. Lumber Group, LLC. is on an at-will basis.