Administrative Assistant

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 65 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Administrative Assistant provides support to employees and office visitors by handling a variety of administrative tasks to ensure that all interactions between the organization and others are positive and productive.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Provides general administrative assistance ensuring efficiency within the daily workflow and operations of the office
• In addition to administrative support, this role will be responsible for reception duties such as fielding inbound calls, greeting, and directing visitors as needed
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results
• Makes travel arrangements, reservations, and processes expense reports as needed
• Exhibits polite and professional communication via phone, e-mail, and mail
• Maintains office supply inventory to include placing, expediting and stocking of supplies; must be able to lift up to 20 pounds
• Exercises sound and accurate judgment by including the appropriate people in the decision-making process and displaying a willingness to make decisions
• Demonstrates dependability when following instructions, responding to management direction, and completing tasks in a timely manner or notifying appropriate person with an alternate plan
• Contributes to team effort by accomplishing related results as needed
• Ability to collaborate and communicate well with all team members including field staff and upper management
• Possess a strong work ethic and exercise a high level of maturity with a positive attitude
• Adapts to and deals with frequent change, delays, or unexpected events
• Asks for and offers help when needed
• Displays accuracy and thoroughness in the quality management of their work
• Exhibits basic verbal communication skills by listening and getting clarification when necessary and responding well to questions
• Demonstrates consistent attendance and punctuality
• Perform other related duties as assigned

EDUCATION AND WORK EXPERIENCE

• High school diploma or equivalent education required
• Minimum 2 years of administrative assistant experience is preferred
• Knowledge of Microsoft Office Suite

JOB TITLE: ADMINISTRATIVE ASSISTANT

JOB LOCATION: FORT LAUDERDALE, FL

CLASSIFICATION: FULL TIME – NON-EXEMPT – SALARIED

REPORTS TO: OFFICE MANAGER

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