Administrative Assistant - Sarasota

Neal Communities is proud to be recognized as the 2023 #1 Top Workplace in Sarasota & Manatee Counties! Where you work matters! We are a family company, we love what we do, and it shows!
We are seeking an organized and efficient Administrative Assistant to join our SimplyDwell Homes team in Sarasota. The Administrative Assistant will provide administrative support to ensure efficient operation of the office.
WHAT YOU'LL LOVE ABOUT WORKING AT NEAL COMMUNITIES:

• The People! We take tremendous pride in making a positive difference in our team's lives. Our employees are not just an asset to Neal Communities and its customers; they are essential to the success of our business
• Outstanding Benefits - Health Care - Medical, Dental, Vision, and Prescription Drug Coverage
• Excellent Compensation Package
• Employer Paid Life Insurance
• Supplemental Insurance
• Long & Short-Term Disability Insurance
• 401(K) with Company Matching Contributions
• PTO & Paid Holidays
• Employer Paid ID Theft Protection
• Employee Home Purchase Discount Program
• Tuition Reimbursement Program
• Employee Wellness Program
• Employee Assistance Program (EAP)
• Employee Service Awards
• Vendor Discount Program

• Manage calendar in MS Outlook, schedule, and coordinate meetings, events, interviews, appointments, and similar activities, which may include travel and lodging arrangements
• Provide administrative support, including answering telephones, greeting and assisting visitors, and resolving a range of administrative inquiries
• Receive and document customer complaints and route to appropriate personnel for handling; follow up as necessary
• Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment
• Produce Excel spreadsheets to manage and analyze information
• Extract reports from Newstar operating system
• Conduct occasional internet research on business topics and report findings
• Manage special projects to maintain organization, ensure timelines are met, and communicate progress
• Maintain an organized electronic and paper filing system and quickly retrieve requested data
• Time-sensitive to spontaneous requests and organized to accommodate the needs of various departments while attending to the front desk.
• Daily mail, sorting and distributed to appropriate departments. Send UPS and FedEx packages as needed as well as ordering postage, UPS, and FedEx supplies.
• Track and order office supplies.
• Track, order, and maintain an inventory of all SimplyDwell shirts/hats.
• Keep up to date a complete operating procedure book for all FDA responsibilities and procedures.
• Maintain a clean and safe reception area
• Use discretion and confidentiality at all times, as some work may be of a sensitive nature.
• The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.

• A High School Diploma and a minimum of three years of Administrative Assistant work
• Professional presence with the ability to handle confidential and sensitive data with discretion
• Strong situational awareness to perceive problems/challenges and address with positive outcome
• Advanced communication skills, both written and verbal. Proficiency in grammar, spelling, and punctuation is required
• Quick learner - utilizes all available resources to develop skills and asks thoughtful questions
• Demonstrates adaptability, resilience and agility in a fast-paced, constantly evolving environment
• High attention to detail, extremely organized, analytical and able to manage time and multi-task to accomplish a multitude of tasks with conflicting priorities and timelines
• A high level of proficiency with a variety of computer applications, including MS Word, Excel, PowerPoint, Outlook, and database management applications

• General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners and telephones
• Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion
• May occasionally lift and/or move up to 25 pounds.
• Some driving may be required