Administrative Assistant - New Home Builder

William Ryan Homes is looking for a highly self-motivated Administrative Assistant to become an integral member of the Tampa Division. The ideal candidate is a quick learner, precisely organized, possesses strong attention to detail and is an excellent communicator. The candidate will assist the Division Office Manager with a variety of tasks including, but no limited to, processing new sales contracts, coordinating closings, saving/distributing documents, coding invoices for Manager approval, drafting documents, and maintaining accurate files on the company share drive and builder software.

Duties and Responsibilities include:

• Data Entry in Brix, Brix Sales and Buildpro
• Understanding of Company and Customer responsibilities documented in the Agreement for Purchase of New Home
• Assist in maintaining office phone, voicemail, and mail systems, birthday calendars, division phone directories
• Maintain organized and accurate files on company share drive, Brix, Brix Sales and Buildpro
• Assist in the execution of all administrative tasks relating to the WRH Business process
• Cross-train for Starts and Closings administrative tasks to ensure competency in all administrative functions
• Assist in review of sales contracts, distribute approved contracts to lender/title
• Communicate with lender/title regarding closings
• General office duties such as copy, file and distribute documents, as needed
• Other duties as assigned

Requirements

• Excellent oral and written communication skills
• Must be highly detail-oriented and organized
• Excellent time management skills, Ability to prioritize tasks and meet deadlines
• Self-Starter
• Microsoft Office Suite

Education/Other Requirements:

• High School diploma or equivalent
• Three years office experience
• Prior experience in residential homebuilding highly preferred
• Experience with Brix and Buildpro production scheduling system preferred

What we offer:

• Competitive Salary with great benefits package including health, dental, vision, 401k, paid holidays, PTO and more
• Team Oriented work environment
• Comprehensive training and mentoring

William Ryan Homes is an Equal Opportunity Employer