Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team on a contract to hire basis. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth office functioning. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys taking on a variety of tasks.

Duties

- Provide administrative support to the team, including managing calendars, scheduling appointments, and coordinating meetings
- Assist with data entry and maintaining accurate records
- Handle incoming calls and emails, responding to inquiries or redirecting as necessary
- Prepare documents, reports, and presentations using various software applications
- Assist with event planning and coordination, including booking venues, arranging catering, and managing RSVPs
- Coordinate travel arrangements for staff members
- Perform general office duties such as filing, photocopying, and organizing documents
- Transcribe meeting minutes and distribute to relevant parties
- Assist with project coordination and follow-up on action items

Skills
To be successful in this role, you should possess the following skills:
- Proficiency in QuickBooks for managing financial records
- Experience as a dental receptionist is a plus
- Strong data entry skills with high accuracy and attention to detail
- Ability to plan and execute events smoothly
- Excellent calendar management skills to coordinate appointments and meetings effectively
- Strong project coordination skills to ensure timely completion of tasks
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and time management skills
- Ability to handle confidential information with discretion
- Excellent communication skills, both written and verbal

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person