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Are you highly organized, deadline-driven, and love going the extra mile for clients and vendors?
We are one of the top Real Estate Investment Firms located in Orlando, FL and we are looking for an A-Player Administrative Assistant to join our team.
You will have the ability to work from wherever you feel most productive, flexible PTO, have access to our pipeline of properties to buy as rentals, be a part of a team full of other top performers, and be in a company that believes in investing in your personal growth with training, masterminds, courses, and workshops.
Our mission is "Empowering homeowners with a personalized and stress-free selling solution". We believe in 1% better every day. We believe in doing what we say we are going to do. We believe in striving to be the best at whatever we do. We believe this will allow us to help 1000 homeowners save 100,000 hours of home-selling stress by 2028.
Your primary role will be making sure our closings happen on time and our clients happily leave a review for us. You will be coordinating all aspects of Real Estate transactions, including contract preparation, coordinating inspections, problem-solving title issues, moving issues, and serving as a point of contact for buyers, sellers, agents, contractors, and lenders to ensure a smooth and efficient closing process for all parties delivering an amazing 11/10 experience.
Responsibilities
Administrative/Project Management
• Effectively and professionally answers and returns calls, emails, and mail communications both internally and externally
• Manage transaction process (further description below)
• Responsible for opening mail, paying bills, and filing paperwork
• Manage subscription accounts, insurance, and office supplies
• Assist in hiring/recruiting as needed
• Manage all utilities for offices and properties
• Order appliances for rehab projects as needed
• Documenting processes and procedures regularly to maintain an active playbook on the role and how to properly complete tasks
Transactions
• Work closely with sellers, buyers, and title agents to coordinate all Real Estate transactions involving Easy Sell FL from beginning to end to make sure properties close on time ensuring an 11/10 experience for all parties involved
• Assist in negotiating/overcoming property liens and other title roadblocks
• Be a problem solver, willing to get uncomfortable to push deadlines and think outside the box to get transactions closed quickly
• Manage all documentation of each transaction
• Initiate and review title searches with title companies to stay ahead of issues
• Ability to use CRM (Podio) daily to update files and stay on task until deals are closed
• Schedule photos, inspections, and any other walk-throughs, meetings, and or appointments with sellers, buyers, title agents, mobile notaries, property runners, etc.
• Communicate and maintain rapport with the sellers, buyers, and title agents
• Coordinate all lending docs required for closings
• Complete weekly check ins with all parties involved to ensure buyers, sellers and the Title Company are all in the loop
Miscellaneous
• Track all utilities to ensure bills are being paid by tenants/wrap buyers
• Manage the Filing Process for each property, taxes, water bills, etc.
• Help with printing, archiving, organizing, decorating, booking flights/hotels, running errands, editing documents, developing presentations, etc.
• Gathering Google reviews as possible from as many parties and sources as possible
• Willing to learn the industry and help us maintain and grow our marketplace position
• Attend business meetings and trainings as required
• Perform other administrative tasks and special projects as assigned
• Must be an exceptional problem solver and out-of-the-box thinker to get our properties across the finish line
Qualifications
• Must be an exceptional problem solver and out-of-the-box thinker to get our properties across the finish line
• Be willing to get uncomfortable to push on deadlines, clients, and vendors to move things along quickly and adhere to written contracts
• A great conversationalist and email writer, with the ability to quickly build rapport and credibility
• Are knowledgeable of GSuite (Google Docs) and have the technical aptitude to learn new systems
• A constant drive to improve the experience of our clients and our internal processes: "How can I make things better?"
• Customer empathy. You empathize with customers and seek to solve problems from their perspective
• Your schedule is flexible and will be willing to work weekends and evenings when necessary
• Enjoy being in a dynamic job where no task is above or below you
Are you highly organized, deadline-driven, and love going the extra mile for clients and vendors?
We are one of the top Real Estate Investment Firms located in Orlando, FL and we are looking for an A-Player Administrative Assistant to join our team.
You will have the ability to work from wherever you feel most productive, flexible PTO, have access to our pipeline of properties to buy as rentals, be a part of a team full of other top performers, and be in a company that believes in investing in your personal growth with training, masterminds, courses, and workshops.
Our mission is "Empowering homeowners with a personalized and stress-free selling solution". We believe in 1% better every day. We believe in doing what we say we are going to do. We believe in striving to be the best at whatever we do. We believe this will allow us to help 1000 homeowners save 100,000 hours of home-selling stress by 2028.
Your primary role will be making sure our closings happen on time and our clients happily leave a review for us. You will be coordinating all aspects of Real Estate transactions, including contract preparation, coordinating inspections, problem-solving title issues, moving issues, and serving as a point of contact for buyers, sellers, agents, contractors, and lenders to ensure a smooth and efficient closing process for all parties delivering an amazing 11/10 experience.
Responsibilities
Administrative/Project Management
• Effectively and professionally answers and returns calls, emails, and mail communications both internally and externally
• Manage transaction process (further description below)
• Responsible for opening mail, paying bills, and filing paperwork
• Manage subscription accounts, insurance, and office supplies
• Assist in hiring/recruiting as needed
• Manage all utilities for offices and properties
• Order appliances for rehab projects as needed
• Documenting processes and procedures regularly to maintain an active playbook on the role and how to properly complete tasks
Transactions
• Work closely with sellers, buyers, and title agents to coordinate all Real Estate transactions involving Easy Sell FL from beginning to end to make sure properties close on time ensuring an 11/10 experience for all parties involved
• Assist in negotiating/overcoming property liens and other title roadblocks
• Be a problem solver, willing to get uncomfortable to push deadlines and think outside the box to get transactions closed quickly
• Manage all documentation of each transaction
• Initiate and review title searches with title companies to stay ahead of issues
• Ability to use CRM (Podio) daily to update files and stay on task until deals are closed
• Schedule photos, inspections, and any other walk-throughs, meetings, and or appointments with sellers, buyers, title agents, mobile notaries, property runners, etc.
• Communicate and maintain rapport with the sellers, buyers, and title agents
• Coordinate all lending docs required for closings
• Complete weekly check ins with all parties involved to ensure buyers, sellers and the Title Company are all in the loop
Miscellaneous
• Track all utilities to ensure bills are being paid by tenants/wrap buyers
• Manage the Filing Process for each property, taxes, water bills, etc.
• Help with printing, archiving, organizing, decorating, booking flights/hotels, running errands, editing documents, developing presentations, etc.
• Gathering Google reviews as possible from as many parties and sources as possible
• Willing to learn the industry and help us maintain and grow our marketplace position
• Attend business meetings and trainings as required
• Perform other administrative tasks and special projects as assigned
• Must be an exceptional problem solver and out-of-the-box thinker to get our properties across the finish line
Qualifications
• Must be an exceptional problem solver and out-of-the-box thinker to get our properties across the finish line
• Be willing to get uncomfortable to push on deadlines, clients, and vendors to move things along quickly and adhere to written contracts
• A great conversationalist and email writer, with the ability to quickly build rapport and credibility
• Are knowledgeable of GSuite (Google Docs) and have the technical aptitude to learn new systems
• A constant drive to improve the experience of our clients and our internal processes: "How can I make things better?"
• Customer empathy. You empathize with customers and seek to solve problems from their perspective
• Your schedule is flexible and will be willing to work weekends and evenings when necessary
• Enjoy being in a dynamic job where no task is above or below you
