Administrative Assistant

Job Title: Administrative Assistant

Department: Operations

Reports To: Director of Finance

FLSA Status: Non-Exempt

SUMMARY:

Responsible for providing administrative support to management and staff within an assigned department and/or property location.

Responsibilities:

• Composes and/or edits correspondence, reports and other documents.
• May create and/or maintain departmental databases.
• Greets visitors, screens telephone calls, and takes messages.
• Manages calendars and updates as necessary.
• Coordinates and schedules meetings and records and transcribes minutes.
• May coordinate and schedule various departmental tasks and activities.
• Maintains files.
• Opens and sorts incoming mail and prepares outgoing mail and packages.
• Maintains and orders office supplies when necessary.

• May be required to perform a variety of specialized duties related to the department and/or location in which they work.
• May be required to perform basic accounting for business unit or department.
• Assists with special projects.

• Performs other related duties and assignments as required.

Qualifications:

• Customer service oriented.
• Excellent verbal and written communication skills.
• Well organized and flexible with the ability to multi-task
• Proactive and able to react to changing priorities.

Education:

One year certification from college or technical school, or six (6) months to one (1) year of related experience and/or training, or equivalent combination of education and experience. Computer skills including: internet, e-mail, (MS Outlook) MS Excel, MS PowerPoint, MS Word.

Language Skills:

· Excellent verbal and written communication skills in English and Spanish a must.

Reasoning Ability:

· Strong problem-solving skills and attention to detail.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is primarily performed in an office environment with a moderate noise level. While performing the duties of this job, the employee is required to frequently inspect inside and outside areas of the property location and may be exposed to on-going construction and various weather conditions. The noise level in the work environment may range from moderate to loud.

We are an EEO Company that provides a competitive salary and comprehensive benefits package to all full-time regular Employees.

The above job description describes the primary duties and qualifications for this position. The hotel reserves the right to modify, add or remove duties other duties as necessary.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Miami, FL 33132: Relocate before starting work (Required)

Work Location: In person