AddressJob Summary:
About the Role & Team
Are you a friendly and reliable collaborator, whether working with peers or executives? Are you a born organizer? Do you keep your cool under pressure? And do you have a soft spot for Disney? If so, an Executive Support Professional position in Technology & Digital at The Walt Disney Company might be right for you!
This position will support the Vice President of Technology & Digital and the Director of Technology.
What You Will Do
- Screen and prioritize incoming meeting requests, email, and phone calls
- Handle complex calendars with the ability to coordinate constantly evolving and last-minute urgent meetings among executive teams operating across multiple time zones
- Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, mobile test phones, computers, kitchen duties, etc.
- Own and update the organization distribution lists for Slack, Email, by geography and function
- Provide office support such as, but not limited to, supporting location based events, completing expense reports, tracking organizational deadlines, ordering supplies for team as needed, handling IT and office services related matters, and serving as a point of contact for the team when needing answers. This person is resourceful and will find the answers to questions if they do not already know the answer.
- Be responsible for the welcoming and on-boarding of new employees, acquiring resources, ensuring a smooth start.
- Planning/Coordination of Travel.Required Qualifications & Skills
- Ability to work across diverse teams with high quality and professionalism to internal and external members of team.
- Strong interpersonal and communication skills; ability to develop rapport with fellow executive assistants and Chiefs of Staff to support and balance critical business needs
- Self-starter with ability to perform successfully in a fast paced, dynamic environment, and interested in contributing above and beyond the basic job duties.
- Be resourceful and comfortable independently navigating the unknown
- Use critical problem-solving skills to work through challenges
- Proven ability to use good judgment on behalf of the executive
- Strong organizational and time management skill to proactively support the executive
- Ability to adapt and strongly partner with other administrative and team members.
- Ability to be pro-active, resourceful, flexible, and responsible.
- Ability to work effectively in a team environment.
Preferred Qualifications
- At least five years in an administrative role and/or equivalent experience
- Skilled in designing dashboards on programs, like SmartSheet or similar, to support portfolio metrics
- Proficiency in presentation technologies such as Outlook, Excel, Word, PowerPoint, Google Docs, and/or Keynote
