Administrative Assistant

Administrative Assistant

1.0 Corporate Job Title

Administrative Assistant

2.0 Reporting Relationships

Branch Manager

3.0 Position Summary

Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, office machine operation, and filing.

4.0 Minimum Requirements

• Proficient in Microsoft Office, proficient in Excel.
• Good communication and time management skills.
• Must be very organized and detail-oriented.
• High School Diploma (or GED or High School Equivalence Certificate).

5.0 Fitness for Duty – Physical Demands

• Refer to Appendix 1 of Section 2.1.2a of the Safety Manual, Medical Evaluations for details on Fit for Duty – Physical Demands for this position.
• The ability to perform all tasks listed is a requirement for this job description

6.0 Responsibilities

• Operate office machines, such as photocopiers and scanners, voice mail systems, and personal computers.
• Compute, record, and proofread data and other information, such as records or reports.
• Answer telephones, direct calls, and take messages.
• Prepare fuels compliance reports for clients and management.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Maintain and update filing, mailing, and database systems, either manually or using a computer.
• Work independently.