Office & Admin Specialist Sr

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Job Details
Working Title: Executive Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State
This position was previously announced on 10/16/2024. If you already applied for this job, you do not need to reapply.

• Who May Apply: Open to all qualified job seekers
• Date Posted : 01/04/2024
• Closing Date : 01/18/2024
• Hiring Agency/Seniority Unit : MN St Colleges & Universities / Minneapolis TC-Conf
• Division/Unit : MnSCU Minneapolis TC / MnSCU Minneapolis TC
• Appointment Type : Unlimited, Full-time
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $19.87 - $26.89 / hourly; $41,488 - $56,146 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 217 - Confidential/Unrep
• FLSA Status : Nonexempt
• Telework Eligible : Yes
• Re-Posting : Yes. May be eligible for partial telework in accordance with Minneapolis College's telework guidelines
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
This position serves as initial contact and secondary back-up receptionist for the Executive Suite on a rotational basis and providing back-up administrative and clerical support as needed.
Under limited supervision, the Executive Assistant provides administrative support services to the Vice President of Finance and Operations and the Vice President of Information Technology Services. This position also provides limited administrative support services to the Directors of the units reporting to the two Vice Presidents, including: Physical Plant, Public Safety, Auxiliary Services, Business Services, and Information Technology Services.
The position provides coordination of several diverse operations to ensure the two Vice Presidents' various areas of responsibility function in an organized, confidential, and efficient manner. Independent decision-making skills are utilized to ensure the smooth operation of the office, as are the ability to understand moderately complex data sets and the ability to create reports via business intelligence tools.
Under limited supervision, this position serves as initial contact and secondary liaison for the Executive Suite.
This position is considered confidential and is in the Commissioner's Plan and may beeligible for partial telework in accordance with Minneapolis College's telework guidelines
Qualifications
Minimum Qualifications

• Customer service skills sufficient to perform responsibilities described above with courtesy, respect, and interest in a positive problem-solving manner. Answer the phone, refer callers, and greet visitors with courtesy and respect. Provide prompt, courteous and accurate information to customers in person, on the phone, and throughe-mail and other written correspondence.
• English including reading, writing, and speaking sufficient to communicate with a wide range of internal and external customers, interpret and respond to a variety of materials, and follow detailed and complex instructions.
• Math aptitude and basic accounting procedures sufficient to calculate expenditures, resolve discrepancies, prepare and monitor budgets.
• Lead work sufficient to manage, organize and direct tasks and projects, follow up with appropriate administrators and staff, lead meetings, and perform all responsibilities of the position.
• Skills in word processing sufficient to use software to create, format, edit, print and save a variety of documents and spreadsheets.
• Ability to develop, modify, and evaluate/improve administrative and program procedures.
• Demonstrates an ongoing understanding of cultural fluency, incorporates culturally responsive practices, and actively engages in antiracism professional development learning opportunities.

Additional Requirements

• Must be in good standing with Minneapolis College (MCTC).

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State'svehicle use criteria and consent to a Motor Vehicle Records check.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
If you have questions about the position, contact Gabriele Krauss at gabriele.krauss@minneapolis.edu or 612-659-6809.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID# 72651, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Gabriele Krauss at gabriele.krauss@minneapolis.edu.
About Minnesota State
The safety of all members of the Minneapolis College campus community is of vital concern. Resources including the current Annual Compliance and Security Report are available from Minneapolis College Public Safety, located at https://minneapolis.edu/student-services/public-safety .
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency's mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.