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When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.
Job Details
Working Title: Office & Administrative Specialist Intermediate
Job Class: Office and Administrative Specialist, Intermediate
Agency: Human Services Department
Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
Candidates may be eligible for a hiring bonus up to $2,500!!!
The Minnesota Department of Human Services (DHS) is seeking qualified and enthusiastic individuals to join our Forensic Services within the Direct Care and Treatment (DCT) division of agency.
The Forensics Services campus in St. Peter is comprised of the Forensic Mental Health Program and the Forensic Nursing Home.Forensics Servicesprovides mental health evaluation and treatment services to individuals diagnosed with a mental illness who present a risk to public safety. This is a safe and secure treatment environment.
The Office & Administrative Specialist Intermediate will provide administrative support to the Forensic Nursing Home program. The incumbent must be able to perform the essential functions of the job, with or without reasonable accommodation. Performs other duties as assigned.
• Ensuring meeting minutes are concise, accurate and completed in a timely manner. Written correspondence, facsimiles and verbal communications are timely and accurate.
• Making sure employee position descriptions are prepared and updated.
• Submitting Archibus requests in a timely manner.
• Ordering supplies in a timely manner.
• Making appropriate purchase card purchases.
• Sharing opportunities for process improvement with supervisors.
• Completing assignments in a timely manner.
• Maintaining conference and visit room schedules.
• Managing cash fund.
• Completing all assignments on a timely basis, per instruction provided and notify supervisors of completion (inform of any problems in completion if applicable).
• Demonstration of commitment to the mission and values of the organization, the rights of people with disabilities to live with dignity and respect, and the philosophies of inclusion and strengths-based, person-centered planning.
• Adapting to Change: Anticipate, keep pace and be proactive in addressing patients' evolving needs within a development service delivery system.
The position needs to complete responsibilities timely and qualitatively to assure the confidence of the Forensic Services supervisor and staff. The individual must be capable of prioritizing workload priorities and working autonomously, but able to request supervisor assistance when indicated. Routine duties and projects must be completed timely and consistently, following initial instruction or per established guidelines. The individual is expected to request consultation of the supervisor for issues/concerns that exceed the parameters of the position description and/or for which further clarification is needed to complete the assignment.
Qualifications
Preferred Qualifications
• Customer Services skill sufficient to provide respectful, polite services and communication with stakeholders
• Data Entry skills sufficient to enter metadata accurately
• Database Management skills sufficient to navigate and utilize multiple database systems, software applications and using multiple monitors
• English Language skills sufficient to sufficient to understand and compose, written correspondence; and to communicate effectively with co-workers and stakeholders
• Physical demands of this position include including standing, sitting, pulling, stooping, ability to move arms on a continual basis sufficient to open lift record boxes (greater than 30 lbs), mail, sort and file documents, perform repetitive tasks
• Experience with Records Management and electronic document management
• Experience with data systems such as FileNet, Phoenix, Electronic Document Management System (EDMS)
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
This position requires successful completion of the following:
To facilitate proper crediting, please ensure that you clearly describe your work experience in the areas listed for each job held.
REFERENCE CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants may be required to provide documentation to demonstrate proof of education if required for the position.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
If you have questions about the position, contact Michelle Chalinat michelle.b.chalin@state.mn.us or 507-985-2366 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Susan Mwangi at susan.mutua@state.mn.us .
About Human Services Dept
DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.
When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.
Job Details
Working Title: Office & Administrative Specialist Intermediate
Job Class: Office and Administrative Specialist, Intermediate
Agency: Human Services Department
- Who May Apply: Open to all qualified job seekers
- Date Posted : 1/2/2024
- Closing Date : 1/16/2024
- Hiring Agency/Seniority Unit : Human Services Dept / DHS St Peter AFSCME
- Division/Unit : St Peter / Forensic Nursing Home A
- Work Shift: Day/EveningShifts
- Work Hours : Varies
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $19.57- $25.95/ hourly
- Classified Status : Classified
- Bargaining Unit/Union : 206 - Clerical/AFSCME
- Work Area : Forensic Nursing Home A
- FLSA Status : Nonexempt
- Telework Eligible : No
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
Candidates may be eligible for a hiring bonus up to $2,500!!!
The Minnesota Department of Human Services (DHS) is seeking qualified and enthusiastic individuals to join our Forensic Services within the Direct Care and Treatment (DCT) division of agency.
The Forensics Services campus in St. Peter is comprised of the Forensic Mental Health Program and the Forensic Nursing Home.Forensics Servicesprovides mental health evaluation and treatment services to individuals diagnosed with a mental illness who present a risk to public safety. This is a safe and secure treatment environment.
The Office & Administrative Specialist Intermediate will provide administrative support to the Forensic Nursing Home program. The incumbent must be able to perform the essential functions of the job, with or without reasonable accommodation. Performs other duties as assigned.
• Ensuring meeting minutes are concise, accurate and completed in a timely manner. Written correspondence, facsimiles and verbal communications are timely and accurate.
• Making sure employee position descriptions are prepared and updated.
• Submitting Archibus requests in a timely manner.
• Ordering supplies in a timely manner.
• Making appropriate purchase card purchases.
• Sharing opportunities for process improvement with supervisors.
• Completing assignments in a timely manner.
• Maintaining conference and visit room schedules.
• Managing cash fund.
• Completing all assignments on a timely basis, per instruction provided and notify supervisors of completion (inform of any problems in completion if applicable).
• Demonstration of commitment to the mission and values of the organization, the rights of people with disabilities to live with dignity and respect, and the philosophies of inclusion and strengths-based, person-centered planning.
• Adapting to Change: Anticipate, keep pace and be proactive in addressing patients' evolving needs within a development service delivery system.
The position needs to complete responsibilities timely and qualitatively to assure the confidence of the Forensic Services supervisor and staff. The individual must be capable of prioritizing workload priorities and working autonomously, but able to request supervisor assistance when indicated. Routine duties and projects must be completed timely and consistently, following initial instruction or per established guidelines. The individual is expected to request consultation of the supervisor for issues/concerns that exceed the parameters of the position description and/or for which further clarification is needed to complete the assignment.
Qualifications
Preferred Qualifications
• Customer Services skill sufficient to provide respectful, polite services and communication with stakeholders
• Data Entry skills sufficient to enter metadata accurately
• Database Management skills sufficient to navigate and utilize multiple database systems, software applications and using multiple monitors
• English Language skills sufficient to sufficient to understand and compose, written correspondence; and to communicate effectively with co-workers and stakeholders
• Physical demands of this position include including standing, sitting, pulling, stooping, ability to move arms on a continual basis sufficient to open lift record boxes (greater than 30 lbs), mail, sort and file documents, perform repetitive tasks
• Experience with Records Management and electronic document management
• Experience with data systems such as FileNet, Phoenix, Electronic Document Management System (EDMS)
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
This position requires successful completion of the following:
To facilitate proper crediting, please ensure that you clearly describe your work experience in the areas listed for each job held.
REFERENCE CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants may be required to provide documentation to demonstrate proof of education if required for the position.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
If you have questions about the position, contact Michelle Chalinat michelle.b.chalin@state.mn.us or 507-985-2366 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Susan Mwangi at susan.mutua@state.mn.us .
About Human Services Dept
DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
- 95% of employees understand how their work helps achieve their agency's mission
- 91% of employees feel trusted to do their jobs
- 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
- 87% of employees report flexibility in their work schedule
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
- Public pension plan
- Training and professional development
- Paid vacation and sick leave
- 12paid holidays each year
- Paid parental leave
- Low-cost medical and dental coverage
- Prescription drug coverage
- Vision coverage
- Wellness programs and resources
- Employer paid life insurance
- Short-term and long-term disability
- Health care spending and savings accounts
- Dependent care spending account
- Tax-deferred compensation
- Employee Assistance Program (EAP)
- Tuition reimbursement
- Federal Public Service Student Loan Forgiveness Program
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.
