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At MnDOT, we are driven to find talented, innovative employees for Minnesota’s nationally recognized transportation system. We work to build the best team in the transportation industry to ensure that Minnesota thrives with a safe, sustainable and leading edge transportation system. You will be surrounded by a diverse community of experts, each driven by challenging work and motivated by the greater good. You will understand the impact of the work you are doing and be able to see the benefit you are providing to the citizens of Minnesota. You can set your sights high and use your strengths to grow within the organization. MnDOT offers superior health and retirement benefits as well as a solid commitment to work-life balance, which provides you the tools to thrive both at work and outside of work.
Job Details
Working Title: Administrative Support Specialist
Job Class: Office and Administrative Specialist, Senior
Agency: Transportation Dept
- Who May Apply: Open to all qualified job seekers
- Date Posted: 03/08/2024
- Closing Date: 03/18/2024
- Hiring Agency/Seniority Unit: Transportation Dept / DOT-Metro-Central Off-AFSCME
- Division/Unit: Civil Rights / Civil Rights
- Work Shift/Work Hours: 8:00 am-4:30 pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Office of Civil Rights
- FLSA Status: Nonexempt
- Telework Eligible: Yes
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.
This position is located at Central Office in St. Paul and has flexibility to work a hybrid schedule or work full-time in the office. If the incumbent chooses a hybrid schedule, a telework arrangement with their supervisor is required.
As the Administrative Support Specialist in the Office of Civil Rights, provide Administrative Support to the Director and Operations Manager. This position manages calendars, prepares correspondence, organizes all aspects of meetings including preparation of agendas and meeting minutes, prepares PowerPoint presentations, performs data entry, develops and maintains spreadsheets for tracking and reporting, maintains records in accordance with the retention schedule files, and performs other duties as assigned.
This role supports the external civil rights programs that are required in MnDOT contracting, including Title VI, Title VII, the On-the-Job Training (OJT), Tribal Programs, and Small Business Programs administered pursuant to state and federal laws and regulations
Qualifications
Minimum Qualifications
- Skill using business grammar, spelling and punctuation to write, develop and edit reports, letters, procedures, presentations and other documents.
- Knowledge of computer software applications to create spreadsheets from a variety of sources, compile lists, track projects and activities.
- Ability to accurately enter, organize, store, modify, retrieve data, and run reports using a database.
- Skill in math sufficient to calculate, review and reconcile financial data and balance accounts.
- Skill in providing prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.
Preferred Qualifications
- Experience working within a large organization or state government agency.
- Advanced Administrative Support experience including meeting preparation, report writing, and minute-taking.
Additional Requirements
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about the position, contact Heather Madigan Clark at heather.madigan@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Heather Madigan Clark at heather.madigan@state.mn.us.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
- 95% of employees understand how their work helps achieve their agency’s mission
- 91% of employees feel trusted to do their jobs
- 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
- 87% of employees report flexibility in their work schedule
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
- Public pension plan
- Training and professional development
- Paid vacation and sick leave
- 11 paid holidays each year
- Paid parental leave
- Low-cost medical and dental coverage
- Prescription drug coverage
- Vision coverage
- Wellness programs and resources
- Employer paid life insurance
- Short-term and long-term disability
- Health care spending and savings accounts
- Dependent care spending account
- Tax-deferred compensation
- Employee Assistance Program (EAP)
- Tuition reimbursement
- Federal Public Service Student Loan Forgiveness Program
- Ride the new METRO "Green Line" Light Rail Train to work! The Rice/Capitol Station is located close by.
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at tel:651/366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.
