Office & Admin Specialist Prin

Working Title: Administrative Generalist
Job Class: Office & Administrative Specialist Principal
Agency: Office of Administrative Hearings

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/25/2024
• Closing Date: 04/08/2024
• Hiring Agency/Seniority Unit: AFSCME
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $22.74 - $30.68 / hourly; $47,481 - $64,060 / annually
• Classified Status: Classified
• Telework Eligible: Yes*
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

• This is a hybrid work opportunity; employees work a minimum of four (4) days in the office per pay period (every 2 weeks).

The Office of Administrative Hearings (OAH) is the largest of three Executive Branch Courts with over 60 full-time equivalents located in St. Paul and Duluth. OAH, with 30 judges, is comparable in size to the Ramsey County District Court with 32 judges. The Administrative Law division serves over 250 state agencies and local units of government by hearing and adjudicating matters involving over 200 unique areas of law.

The position provides high-level legal and administrative office support services to judges and staff attorneys of OAH. Work is performed according to legal reference and OAH style manuals, and Minnesota Statutes, Chapters 14 and 176, and Minnesota Rules, Chapters 1400, 1415, and 1420.

This position serves as the interpreter and court reporter/transcription procurement specialist for OAH. Under limited supervision and procedural controls, the specialist will be responsible for securing contracts with court certified or court rostered interpreters, and court reporters/transcriptionists. This position needs to assure that all purchasing follows State standards and comply with state statutes and rules and any applicable agency polices. Under limited supervision and procedural controls, this position will be responsible for monthly financial reports, contracts, deposits, and auditing bills. This position may also act as subject matter expert in one of the following: contracts, deposits, interpreters, and court reporters.

Minimum Qualifications

Knowledge of:

• Basic accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.
• Preparing and processing legal papers and correspondence.

Skill in:

• Basic accounting sufficient to identifying and resolving discrepancies in accounting records, and analyzing, interpreting, and preparing financial information, records, and reports.
• Preparing, editing, and finalizing emails, memos, orders, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.
• Legal terminology sufficient to comprehend and draft a variety of legal documents and maintain case files / records.

Ability to:

• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Relate and communicate effectively with individuals who do not share the same culture, ethnicity, language, or other common experiences.

Preferred Qualifications

• Ability to quickly learn new software.
• Strong organizational and planning skills to meet timelines with limited supervision.
• Proven track record in problem-solving.
• High level of initiative, effort, and commitment to completing assignments efficiently.
• Experience working in a law firm setting, legal administrative assistant experience or training.
• Ability to successfully obtain state required purchasing authority within 6 months of hire.

Additional Requirements

It is the policy of the Office of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and past state employees only)
• Criminal History Check
• Employment Reference Check
• Court Records Check

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Jill Melzarek at jill.s.melzarek@state.mn.us or 651-361-7935.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jill Melzarek at jill.s.melzarek@state.mn.us.

About the Office of Administrative Hearings

The Office of Administrative Hearings (OAH) is an energetic, responsive, and respected service provider to Minnesotans, state and local governments, and the workers’ compensation system. OAH is the largest of three Executive Branch Courts with over sixty full-time equivalents located in St. Paul and Duluth. OAH, with 30 judges, is comparable in size to the Ramsey County District Court with 32 judges. OAH serves over 250 state agencies and local units of government by hearing and adjudicating matters involving over 200 unique areas of law. Each year, 10,000 new workers' compensation cases are filed at OAH, involving 7,500 workers and their employers, insurers, and medical providers.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.