Address
Form of work
SalaryJob Details
Working Title: Administrative Assistant
Job Class: Office and Administrative Specialist
Agency: Public Safety Dept
- Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid (permanent, classified employees in the same job and class). Eligible bidders should apply through Self-Service and confirm their bid by emailing Madi Markgraf by 03/13/2024.
- Date Posted: 03/07/2024
- Closing Date: 03/13/2024
- Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME
- Division/Unit: Criminal App Investigations / Professional Services
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $18.28 - $23.95 / hourly; $38,168 - $50,007 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: 1430 Maryland Avenue East, St. Paul, MN 55106
- FLSA Status: Nonexempt
- Telework Eligible: No
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
This position exists to provide mail services, clerical, administrative services and assist with purchasing functions to all divisions of the Bureau of Criminal Apprehension. Examples of job duties are sorting and distributing all incoming mail, maintaining mailroom equipment, prepare outgoing mail, copying and scanning documents, filing documents, data entry, and placing orders for office supplies.
Qualifications
Minimum Qualifications
- Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
2. Knowledge of communications sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction.
3. Ability to enter data into established spreadsheets.
Preferred Qualifications
- Knowledge of data entry procedures and systems, such as Microsoft Office, Excel, or similar data entry systems.
2. Ability to use math sufficient to compare deliveries to invoice statements as well as maintain accurate inventories.
3. Knowledge of financial system programs, such as SWIFT or similar financial system programs.
4. Ability to work cooperatively with individuals from a diverse background.
Physical Requirements
Requires occasionally moving and transporting 50-pound items and frequently moving and transporting objects such as heavy tools and heavy file boxes. This job may require positioning self to move to a significant degree across rough terrain or may involve maintaining a stationary position for extended periods.
Additional Requirements
This position requires successful completion of the following:
It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:
- Criminal history
2. Reference check
3. Fingerprinting (MNJIS)
4. Drug screen
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about the position, contact Madison Markgraf at madison.markgraf@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Madison Markgraf at madison.markgraf@state.mn.us.
About Public Safety Dept
The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
- 95% of employees understand how their work helps achieve their agency’s mission
- 91% of employees feel trusted to do their jobs
- 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
- 87% of employees report flexibility in their work schedule
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
- Public pension plan
- Training and professional development
- Paid vacation and sick leave
- 11 paid holidays each year
- Paid parental leave
- Low-cost medical and dental coverage
- Prescription drug coverage
- Vision coverage
- Wellness programs and resources
- Employer paid life insurance
- Short-term and long-term disability
- Health care spending and savings accounts
- Dependent care spending account
- Tax-deferred compensation
- Employee Assistance Program (EAP)
- Tuition reimbursement
- Federal Public Service Student Loan Forgiveness Program
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We provide reasonable accommodations to all qualified applicants with disabilities throughout the application and interview process.
If you need alternative access to the online applications system, please email the job information line at careers@state.mn.us or call 651-259-3637.
For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at angela.geraghty@state.mn.us or call 651-201-7136.
