Hr Administrative Assistant

Job Title:HR Administrative Assistant

Department: Human Resources

Location: High Bridge, NJ

Summary

Under the guidance of the Human Resources Supervisor, the Human Resources Administrative Assistant plays a crucial role in providing administrative support to the Human Resources Department.

Responsibilities

• Provide comprehensive administrative support to the Human Resources department.
• Collaborate with the HR Generalist in tasks like resume screening, coordinating phone interviews, and managing the entire recruitment process.
• Execute various employee checklist tasks, including new hires, terminations, and transfers.
• Complete I-9 Forms, verify documentation, and maintain I-9 files.
• Handle clerical functions, such as photocopying, mailing, scanning, emailing documents, and maintaining both hard copy and electronic employee files.
• Assist in preparing correspondence and conduct exit interviews, sharing feedback with the HR team.
• Manage calendars and conference rooms, scheduling and attending meetings, taking notes, and recording minutes.
• Perform general office tasks, including record-keeping, supply ordering, and other basic administrative duties.
• Assist with internal communications for employees and contribute to special projects as needed.

Qualifications

• Proficient in HRIS systems, particularly ADP, and experience with compiling data for Payroll and Benefit reports.
• Excellent verbal and written communication skills.
• Strong organizational skills with meticulous attention to detail.
• Ability to maintain confidentiality and sensitivity in handling all employment matters.
• Exceptional time management skills with a proven ability to meet deadlines.
• Comfortable working in a fast-paced and occasionally stressful environment.
• Highly proficient with Microsoft Office Suite.

Education and/or Experience

• Associates degree or High school diploma, GED required.
• At least 2 years of related experience in HR administrative roles.
• Experience in the manufacturing industry is a plus.
• Bilingual in Spanish is a desirable qualification.
• Must be able to lift up to 15 pounds at times.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to use hands and fingers to handle or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift to 25 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. All Trident Maritime Systems employees are encouraged to be fully vaccinated against COVID-19.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary.

Trident Maritime Systems is an EEO/AA employer that offers a comprehensive compensation package and opportunities for growth.

Offers of employment are contingent on and not considered finalized until the required background check and drug test has been performed and the results received and accessed.