Administrative Assistant

Job Title: Administrative Assistant

Position Scope: The Concierge is responsible for greeting visitors, arranging tours of the property, answering a multi-line telephone and providing clerical support to the administrative staff. This position is the first impression of the Community.

Reports to: Business Office Manager

FLSA Status: Part time/Full time

ABOUT US: At Park Avenue Lifestyle, we exist to make remarkable impacts on the lives we touch. We accomplish this by delivering superior care to our residents, by empowering our associates with an enriching career and growth opportunities, and by providing peace of mind to our residents’ loved ones. Our communities are beautifully built and designed for the resident; one who does not want to compromise what is important to them as they deal with the new realities of aging. Every resident and employee have a unique background and with our connection together we create a stronger community.

ABOUT YOU: A compassionate person who seeks an opportunity to do what you love, while touching the lives of those people we have the honor to care for and serve. A person who is excited and motivated by the prospect of relentlessly pursuing and continually setting a new standard in senior living.

RESPONSIBILITIES:

• Greet visitors seeking information about the property. Be responsive to the needs of people who

inquire about the property and/or who are in the building for meetings with administrative personnel.

Direct visitors to appropriate office or resident apartment.

• Responsible for assisting residents, family members, and guests with general requests.

• Responsible for arranging for tours of the property for individuals making spontaneous visits or those

that have made an appointment for the tour.

• Answers telephones, record and channel information.

• Displays knowledge of the services and programs and other pertinent information regarding the

property.

• Responsible for the mail meter, stamps, making copies, and other tasks related to office operations.

• Processing incoming mail. Sort property mail and distribute mail to mailboxes.

• Maintains reception area in a neat and orderly fashion. Ensure that reception desk and lobby has

current property literature on display. Ensure that lobby is free of excessive or outdated literature.

Ensure that coffee and/or refreshments are fresh and readily available.

• Performs clerical duties for property staff as directed by supervisor.

• As requested, provide assistance in the dining room serving resident meals.

• Provides support to the Community’s marketing efforts through positive/friendly interaction during

property tours and telephone contact with the public, and as directed by a supervisor.

• Communicates any observed or suspected resident change of condition to a supervisory immediately.

• Maintains a safe work environment for all staff, residents and guests, following established safety

standards.

Encourages teamwork through cooperative interactions with co-workers and other departments.

• Supports a positive and professional image through actions and dress.

• Performs other duties consistent with the position as assigned.

QUALIFICATIONS:

• High school diploma or equivalent preferred.

• Able to read, write, and understand the English language, and be able to follow written or oral

instructions.

• Able to make independent decisions when the circumstances warrant such action and to remain calm

during emergency situations.

• Able to deal professionally with personnel, residents, family members, visitors, and the general public.

• Knowledgeable of administrative practices, processes, and guidelines.

• Experience using computer software (Microsoft)

• Have patience, professionalism, cheerful disposition and enthusiasm, and be willing to handle

residents, staff and visitors, based on whatever maturity level at which they are currently functioning.

PHYSICAL QUALIFICATIONS:

• Walk/Stand – must be able to continuously walk and stand.

• Environment Condition – must be able to perform work both inside and outside

• Sit – sit infrequently

• Lift - constantly 0-25 pounds

• Carry - constantly 0-25 pounds

• Push - constantly 0-25 pounds

• Climb – must be able to climb stairs on a frequent basis, with the opportunity to utilize the

elevator as an alternate resource if available

• Bend – must be able to bend at the waist, knees, hips and spine on a frequent basis; may require

frequently manipulating weights of 25 pounds or more.

• Squat – must be able to squat on a frequent basis to reach below the knee, may require lifting of

25 pounds or less.

• Twist or rotate – must be able to twist or rotate occasionally at the trunk, hips, knees, and neck,

manipulating weights of 25 pounds or more.

• Reach– must be able to reach on a frequent basis. May occasionally reach overhead, requiring

manipulation of weight of 10 pounds or less, and below waist manipulating weight of 25 pounds

or more.

• Sensory Vision – must be able to read clearly with or without corrective lenses

• Hear - Must be able to hear telephone, audible alarms, bells and signals related to resident safety

with or without hearing devices.

• Speech/Language – must have strong command of English sufficient to read and write and

interpret administration information.