Childrens House Of Learning Administrative Assistant

Lower Elwha Klallam Tribe

Job Description

Children?s House of Learning Administrative Assistant

Overview: This position has the primary responsibility for ensuring that children, families, and guests are greeted and directed to the services that they need. As a Receptionist, you will be responsible for providing administrative support to ensure efficient operations of the Children?s House of Learning. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all reception duties are completed accurately and delivered with high quality and in a timely manner. The Receptionist will provide support to the Head Start and Child Care managers and staff. Project a professional company image through in-person and phone interaction. You will support the Early Learning Director in all program areas with organizing files.

Department: LowerElwha Children?s House of Learning

Reports To: Early Learning Director

Work Schedule: Monday-Friday 8:00 am - 5:00 pm

Hourly Wage: $20.23 - $22.95 50% paid from Head Start 50% paid from Child Care

ESSENTIAL FUNCTIONS OF THE JOB

• Greet children and families in a friendly professional manner either in-person or by telephone to help them have a pleasant and satisfactory visit. Provide resource information, direct them to appropriate classroom and/or program
• Contact appropriate program and staff regarding any messages or information needed from families regarding children
• Managing the schedule of the Early Learning Director
• Maintaining log of visitors
• Creating event flyers and managing electronic reader board and TV screen advertisements
• Maintaining and assist with electronic attendance for programs and classrooms
• Take general messages for the staff and assure that they are delivered in a timely manner
• Responsibility for receiving and in dating letters, documents, ect. and routing to appropriate department and individual
• Demonstrate knowledge and the ability to model the expectations of confidentiality
• Perform general clerical duties to include but not limited to: photocopying, faxing, and mailing
• Track & record all incoming mail and deliveries and distribute accordingly
• Maintain waiting room cleanliness (windows, dusting, watering plants, etc.)
• Maintain proper business attire and a friendly, courteous, positive, professional attitude while working with the general public and others
• Other duties as assigned
• Filling in for short staffed positions in the Child Care/Head Start/EHS classrooms