Litigation Legal Administrative Assistant/Office Manager

LITIGATION LEGAL ADMINISTRATIVE ASSISTANT/OFFICE MANAGER - SEATTLE

For more than 138 years, Fennemore has been a powerful, innovative, full-service law firm in the West. Fennemore has recently joined forces with Seattle’s exceptional Savitt Bruce, bringing our office footprint up to 17 offices in 5 states.

You have an incredible opportunity to join a dynamic team with industry-leading job satisfaction. The team sets trends, breaks records, and helps clients and employees thrive. You will be a part of an extraordinary group of individuals who collaborate and find solutions together -- a team that is inclusive, makes connections, and brings their passion and pride to all they do.

Together we strive to create an inclusive law firm that upholds respect for each other and our unique backgrounds. We commit on all levels to work together to promote equal opportunity, to understand and value differences, and to foster a dignified and diverse work environment. Fennemore’s commitment to our values translates into the workplace. Law.com named Fennemore the fastest-growing law firm in the U.S., and we consistently have among the best retention statistics in the industry.

Fennemore is seeking a full-time LITIGATION LEGAL ADMINISTRATIVE ASSISTANT/OFFICE MANAGER to join our team. This position is generally onsite at least four days per week, with some remote work possible. The Litigation Legal Administrative Assistant/Office Manager is responsible for supporting litigation attorneys, as well as day-to-day office management and administrative functions for our Seattle office with an emphasis on ensuring the delivery of superior client service.

Responsibilities:

• Drafting legal correspondence;
• Document preparation, compilation, and review;
• Interacting with clients telephonically, in-person and via email;
• Handling of general office administrative tasks;
• Nurturing a productive office in a respectful environment with a focus on superior client service;
• Acting as day-to-day Office Manager this position directs, coordinates, and implements routine human resources, facilities, operations, and general administrative functions for the Seattle office;
• Performing human resources functions for the Seattle office under the supervision of the Chief People Officer and in consultation with the Seattle Office Managing Partner, including recruiting, training, performance evaluations, counseling, discipline, orientation, exit interviews, departure checklists, and resource allocation for support staff;
• Assisting Facilities Manager as needed with coordination of build-outs, office moves, lease arrangements, and space planning;
• Overseeing workplace safety and security procedures;
• Assisting various departments with special event planning for promotional, client development, marketing, and in-house training events;
• Coordinating and assisting IT and Facilities Departments with troubleshooting, training, maintenance, and technical support for all office and computer equipment and materials;
• Conducting regular staff meetings to review, assess, and revise office procedures;
• Adheres to departmental/Firm goals and policies;
• Other duties as assigned.

Requirements:

• 5+ years of Litigation Legal Administrative assistant experience;
• Knowledge of all court rules, deadlines and policies, including e-filing procedures for U.S. District Court, State Courts, and Appellate Court;
• Ability to perform basic on-line research, including searching court dockets;
• Ability to prepare a table of contents and table of authorities;
• Strong knowledge of the English language including excellent spelling, grammar, punctuation, form and style;
• 3-5 years of human resources, business administration, or law office administration experience;
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe or Kofax, document management, and time entry systems. iManage and Intapp a plus; and
• High school diploma or equivalent.

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401k Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program

CAUTION: Employment scams are on the rise, and we want you to be aware. Please read this consumer alert from the FTC for more details: https://tinyurl.com/FTC-Consumer-Alert. Note that we will never ask you to download and interview through an app such as Signal. If you are approached by a scammer or have any concerns about communications that appear to be coming from our firm, please let us know.

PLEASE CONSIDER APPLYING TODAY

Our firm is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. The firm is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations during any point in the application or interview process, please let us know.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills. Any employee may be required to perform duties outside of their normal assigned responsibilities, as needed.

Job Type: Full-time

Salary: $85,000.00 - $95,000.00 per year