Administrative Assistant

Job Title: Administrative Assistant

Department: Administrative

Reports to: Accounting Manager

FLSA Status: Non-Exempt

Revised: February 17, 2022

Approved by: HR/CEO

SUMMARY:

Greets Customers and Visitors and creates a warm and professional environment in the office entry way. Performs administrative and accounting duties as assigned in support of the Company.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Answers phones and directs calls

· Purchases consumable materials and various office and shop supplies

· Assists in basic accounting duties such as performing credit verifications, processing payments, sending invoices, creating Sales Orders etc.

· Two way invoice matching (PO and Pack slip)

· Assists in basic HR functions such as preparing required paperwork, Benefits data entry and answering Employee questions.

· Communicates and provides information to external accountants

· Vendor and customer setup in QuickBooks including w-9, tax reseller permits

· Assists in event planning and coordination

· Data entry and records maintenance

· Filing

· Ensures quality of all incoming & outgoing assignments

· Performs other administrative duties as assigned when needed

QUALIFICATIONS:

· High School diploma or equivalent

· Excellent Excel experience desired

· Experience with QuickBooks preferred

· Solid documentation, organization, and record keeping abilities

· Demonstrates excellent customer service skills to internal staff, visitors and external customers

· Demonstrates flexibility in work assignments

· Ability to prioritize and handle multiple deadlines under pressure

· Effective communication skills, both written and oral in English

· Demonstrates team oriented mind set

· Flexible personality that can move between departments/job functions as needed

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Must be able to lift up to 25 lbs

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbents of the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person