Administrative Assistant I - 37020350

Requisition No: 825276 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37020350

 Pay Plan: Career Service

Position Number: 37020350 

Salary:  $2,730.00 monthly 

Posting Closing Date: 03/27/2024 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida's natural resources and enhance its ecosystem. 

The Work You Will Do:

ADMINSTRATIVE ASSISTANT I - 37020350

This is an opportunity for a self-motivated, detail-oriented individual to provide administrative support in the capacity of an Administrative Assistant 1 position at Silver Spring State Park located in Ocala, Florida.  Featuring one of the three largest springs in Florida, the 4,739.59 acre Park incorporated the 250 acre former attraction area around the main spring in 2013. Glass Bottom Boats, paddle craft rental, event facility rental, catering and other food service are handled through a concession agreement.

The selected applicant will be required to work independently with minimal supervision providing administration and visitor services.  This is a nonresident position, and the work week will consist of Monday - Friday but may be called upon to assist in special events, holiday weekend coverage and emergencies. 

SUPERVISOR: Matthew Bledsoe, Park Manager

352.266.5819; Matthew.Bledsoe@FloridaDEP.gov

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

SILVER SPRINGS STATE PARK

1425 N.E. 58TH Avenue

Ocala, FL 34470

Located in the Central Florida city of Ocala, Silver Springs State Park is considered one of America's largest and best loved springs. The parks' main spring is surrounded by serene gardens and historic structures reminiscent of the days when Silver Springs was a major destination for Northerners arriving by steamship!

Click the attached link to learn more about this beautiful park: https://www.floridastateparks.org/silversprings

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

Base salary $2,730 month/$32,760 yearly

Your Specific Responsibilities:

This position assists in planning, coordinating, and implementing all administrative and budgetary activities involved in all park operations. Performs assigned fiscal audits, acts as purchasing agent, monitors, and tracks park budget, prepares budget reports.  Processes payment of utility bills, requisitions, and initiates purchase orders through My Florida Marketplace.   Acts as primary liaison for the Purchasing Card Program System.  Maintains work project tracking forms, expenditures for projects and project files.  Ensures compliance with all purchasing regulations.  Programs office equipment, operates personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system.  Acts as liaison for personnel, maintains personnel files and assists with all personnel related functions including worker's compensation actions.  Assists in overseeing OPS toll collectors and managing ranger station activities.  Prepare special correspondence.  Assists Park Manager in budget request process and property inventories. 

Responds to oral and written complaints or complimentary written correspondence, makes resolution decisions.  Assists Volunteers and Citizen Support Organization as needed or requested by supervisor.  Administers concession fiscal transactions and monthly reports.  Answers phones and directs calls to appropriate personnel, takes and delivers accurate messages.  Acts as Office Manager for office operations and insures smooth operation of office procedures.  Assists with maintenance of property files.

Prepares and processes documents relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Assists in assuring park compliance with current division policies, procedures and programs.  Oversees and assists in training staff in proper administrative procedures and practices.  Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of: administrative and accounting principles and practices; office procedures and practice; data collection; personal computers, Windows, E-Mail, and Internet.

Knowledge and Ability to: collect evaluate, analyze, filing, accounting, personnel actions, purchasing, budget entry. 

Skill in: coordinating bookings/reservations of a multipurpose facility; accounting, budgeting, expense tracking and various computer program and data entry operations. 

Ability to: prepare correspondence and administrative reports; handle multi-phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationship with others; follow written and verbal instructions; resolve customer inquiries.

Minimum Qualifications:

• Maintain Valid driver's license.
• Successful completion of background check

Preferred Qualifications:

• Previous professional office experience including budget and administrative functions

BACKGROUND SCREENING REQUIREMENT:

This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.