Administrative Assistant, Sponsored Research Administration

Job Title:Administrative Assistant, Sponsored Research Administration
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57559
Department

Sponsored Research Administration

Responsibilities

This position will provide administrative and clerical support for the office of Sponsored Research Administration.

Responsible for office support functions, including front desk support, answering phone lines, responding to e-mails, greeting guests, opening all incoming mail, recording daily mail and check log, performing records retention and archiving, and other tasks as delegated.

Support Business Manager and provide backup as needed for HR-related duties, assist with coordinating travel, entering travel requests, and submitting expense reports. Serve as p-card proxy to business manager.

Process personnel change requests.

Qualifications

• High school diploma/equivalent and two years of experience. (Note: post-high school education can substitute for experience at the equivalent rate.)
• A valid Florida or Georgia Driver's License or the ability to obtain one prior to start date.

A cover letter must be attached to your application to be considered for this position.

Preferred Qualifications

• Two years of experience related to the duties of this position.
• Familiar with PeopleSoft/OMNI.
• HR/Financial background
• Detailed money handling skills
• Effective communication, both verbally and in writing.
• Familiar with Microsoft Office applications (Word, Excel, Outlook) or equivalent software, and Adobe Acrobat or similar software.
• Ability to establish and maintain effective working relationships.
• Knowledge of office practices, procedures, and etiquette.

Helpful

The ideal candidate:

The ideal Administrative Assistant will have skills in organization, communication, time management, and problem solving. They will also be detail-oriented, proactive, and adaptable.

What to expect the first 30 days of employment:

You will train with the Business Manager focusing on front desk duties including phone etiquette, transferring calls and taking messages. You will be trained on processing all incoming mail including logging checks. You will learn the routes of campus check pick up at the University Center. You will be trained on golf cart management as you will be the point of contact for golf cart reservations.

What to expect the first 60 days of employment:

You can look forward to training with the Business Manager on all HR, travel, and financial functions for Sponsored Research and processing personnel change requests for campus departments. Attend state records archiving training.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

A cover letter must be attached to your application to be considered for this position.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.