Address
Form of workSalary: $3,376.00 - $4,497.00 Monthly
Location : Thurston County - Olympia, WA
Job Type: Project (limited duration)
Job Number: 2024-DIR-001
Department: Dept. of Enterprise Services
Division: Directors Office
Opening Date: 02/27/2024
Closing Date: 3/12/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Administrative Assistant, Estuary Restoration Project - PROJECT POSITION
(Administrative Assistant 3)
Monday - Friday | 8AM - 5PM | HYBRID
**Please note:
This is a dynamic project-based role with an envisioned duration of at least 10 years, offering substantial prospects for professional advancement and growth.
Who we are
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government for a sustainable and just future. We do this by creating overall operating efficiencies so our state's government entities can focus on their core missions. Our buying power, economies of scale and years of experience help government get the best value for the products and services they need to support their missions. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
Who you are:
As an Administrative Assistant, you will provide complex administrative support to the Special Assistant to the Director who is the agency's champion for leading our environmental and energy policy initiates and projects to build climate resilience and sustainability across the agency.
In this role you will also have a direct impact on the Deschutes Estuary Restoration Project by providing primary administrative and communications support to the project team including calendar management, meeting support, event and tour planning, speaking engagement coordination and travel arrangements. Your passion for contributing to an environmental legacy project will help shape the City of Olympia and community for future generations.
About the Deschutes Estuary Restoration Project:
The purpose of the Deschutes Estuary Restoration Project is to implement an environmentally and economically sustainable long-term management of a restored estuary that improves water quality, improves ecological function, and manages existing sediment accumulation and future deposition. These efforts would restore and enhance community use of the resource. More information about the project can be found:
Duties
Some of what you will enjoy doing:
Qualifications
Required Qualifications:
Preferred Qualifications:
Why you should join us:
The Department of Enterprise Services offers:
Supplemental Information
Please provide the following documents to be considered. Please note that failure to do so may result in your application not being considered for the position:
Conditions of Employment:
Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman at Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Follow DES on LinkedIn, Twitter and Facebook | Subscribe to DES job alerts
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (...
Location : Thurston County - Olympia, WA
Job Type: Project (limited duration)
Job Number: 2024-DIR-001
Department: Dept. of Enterprise Services
Division: Directors Office
Opening Date: 02/27/2024
Closing Date: 3/12/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Administrative Assistant, Estuary Restoration Project - PROJECT POSITION
(Administrative Assistant 3)
Monday - Friday | 8AM - 5PM | HYBRID
**Please note:
This is a dynamic project-based role with an envisioned duration of at least 10 years, offering substantial prospects for professional advancement and growth.
Who we are
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government for a sustainable and just future. We do this by creating overall operating efficiencies so our state's government entities can focus on their core missions. Our buying power, economies of scale and years of experience help government get the best value for the products and services they need to support their missions. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
Who you are:
As an Administrative Assistant, you will provide complex administrative support to the Special Assistant to the Director who is the agency's champion for leading our environmental and energy policy initiates and projects to build climate resilience and sustainability across the agency.
In this role you will also have a direct impact on the Deschutes Estuary Restoration Project by providing primary administrative and communications support to the project team including calendar management, meeting support, event and tour planning, speaking engagement coordination and travel arrangements. Your passion for contributing to an environmental legacy project will help shape the City of Olympia and community for future generations.
About the Deschutes Estuary Restoration Project:
The purpose of the Deschutes Estuary Restoration Project is to implement an environmentally and economically sustainable long-term management of a restored estuary that improves water quality, improves ecological function, and manages existing sediment accumulation and future deposition. These efforts would restore and enhance community use of the resource. More information about the project can be found:
Duties
Some of what you will enjoy doing:
- Serve as principal assistant to the Special Assistant to the Director including managing calendar and organizing meetings.
- Act as liaison between the Special Assistant and department staff.
- Provide communication and administrative support to the Deschutes Estuary Restoration Project team including scheduling all project team meetings.
- Coordinate division travel arrangements, manage equipment and purchasing, provide budget support, and serve as the public records coordinator.
- Coordinate and actively participate in project-related meetings, workshops, and community engagement activities; transcribe and distribute meeting notes.
- Prepare presentation and meeting materials, distributing them to relevant stakeholders ahead of meetings.
- Maintain and update stakeholder lists and contact information.
- Organize project-related meetings, tours, and field trips with Tribal, local, state, and federal entities, as well as special interest groups; monitor project voicemail and coordinate responses to inquiries and public records requests. .
- Other duties as assigned.
Qualifications
Required Qualifications:
- High School Graduate or GED.
- Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
- Note: Formal education may substitute for professional experience year-for-year.
- Advanced competency in operating the most current versions of MS Office, PowerPoint, Excel, and Outlook.
- Outstanding command of the written language, and excellent writing skills, with attention to detail in formatting and editing reports, correspondence, and other documents.
- Ability to communicate effectively, both in writing and verbally, and work effectively with others at all levels.
- Self-motivated individual with a positive work ethic and high standard of professionalism.
- Excellent time management skills and ability to independently plan and manage time effectively, prioritize work and complete assignments timely and accurately.
- Experience supporting managers and maintaining confidentiality when working with sensitive information.
Preferred Qualifications:
- Bachelor's degree with an environmental emphasis.
- Three (3) years working at a executive-level Administrative Assistant role.
- Knowledge of project management, meeting planning and/or management administrative duties.
- Knowledge and understanding of record retention.
- Knowledge of federal, state, tribal and local governments.
Why you should join us:
The Department of Enterprise Services offers:
- A great total compensation and ;
- Paid ;
- A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program;
- An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work;
- Access to several state business resource groups including the Rainbow Alliance and Inclusion Network (RAIN); Veteran Employee Resource Group (VERG); Latino Leadership Network (LLN); Blacks United in Leadership and Diversity (BUILD); Disability Inclusion Network (DIN); Washington Immigrant Network (WIN); and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network (HAPPEN);
- Supported growth and development opportunities; and opportunities to serve your community through meaningful work.
Supplemental Information
Please provide the following documents to be considered. Please note that failure to do so may result in your application not being considered for the position:
- A letter of interest describing how you meet the qualifications for this position as outlined in the job posting
- A current resume detailing experience and education
- A current list of at least three (3) professional references with current contact information
Conditions of Employment:
- Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman at Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Follow DES on LinkedIn, Twitter and Facebook | Subscribe to DES job alerts
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (...
