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SalaryJob Description
Administrative Assistant
Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.
RMC is hiring an Administrative Assistant to support our Department of Navy customer located at the Picatinny, NJ Arsenal. The selected applicant will:
- Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information to the Branch as necessary
- Execute general office duties as assigned (i.e., photo copies, shred documentation, distribute USPS mail)
- Create and print business cards, update organizational charts and generate correspondence following DoD and DoN records management guidelines
- Update internal Standard Operating Procedures (SOPs) for the Branch
- Collect and proofread weekly highlights for publishing to the G Department chain of command and Program Management Office (PMO)
- Create and manage excel spreadsheets and power point presentations while maintaining strict confidentiality with handling of records
- Track training, certificates, awards and other various activities
- Schedule meetings, calendars, trainings, Teams meetings, video teleconferences and book conference rooms
- Provide logistical support for Branch or Division events (i.e., book the facility, send invites for attendees, create agendas, create rosters and capture/distribute meeting minutes)
- Request vendor payments through various mandated procurement systems and maintain office supplies for the Branch
- Assist employees with the Defense Travel System (DTS) for travel requests
- Input and track travel orders and verify funding is available
- Support new employee orientations for the Branch
- Troubleshoot discrepancies with Government Travel Credit Card (GTCC); follow up with payroll department to ensure timely resolutions
- Submit Visitor Access Requests (VARs) through the Defense Information System for Security (DISS)
- Track time and attendance for regular hours, overtime, leave; reconcile timesheets as necessary in the Navy Enterprise Resource Planning (ERP) system
Associates degree with two (2) years of relevant experience performing administrative duties or a High School diploma or GED equivalent with four (4) years of relevant experience are required. Related experience must include performance of administrative support such as assisting in report preparation and publication, word processing, and basic cost data management. Candidate must be a qualified typist. Knowledge and operation of office productivity systems is essential. Must have experience with Microsoft applications (Outlook, Word, Excel, and PowerPoint).
Security Clearance: An active DoD secret clearance is required to start. Applicant selected may be subject to a security investigation and must meet eligibility requirements for access to classified information.
RMC is an equal opportunity employer. All qualified women, minorities, individuals with disabilities and veterans are encouraged to apply for RMC job vacancies. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
