Administrative Assistant (7407)

Overview:
ACS Professional Staffing is looking for an employee to work on-site with our client. The Administrative Services Assistant 1 position will provide administrative support including conducting research, preparing reports, handling information requests, and performing clerical tasks like correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Additionally, the position involves conducting enrollment and card activation appointments, as well as data entry.  This full-time position is located in Portland, OR.

Responsibilities:

• Provide a variety of confidential administrative/clerical support; serve as liaison/point of contact between the company’s enrollment center and other stakeholders
• Facilitate communication and appropriate actions
•  Assist with the day-to-day operations, which may include: 
• Answer and screen telephone calls, greet visitors, address questions, respond to routine requests and business involving US Access credential matters, take messages, and/or refer visitors to other personnel as appropriate.
• As required, track US Access actions and appointments for timely response.  
• Sort and distribute incoming credentials as per established process; prepare credentials for outgoing mail shipment as needed.
• Assist with arrangements for rescheduling appointments, as requested.
• Provide clerical support, preparing forms or copying or faxing as needed.
• Perform faxing, scanning, photocopying, and work as needed for personnel security and US Access processes and services.
• Update and maintain desk reference manual.
• Perform data entry using multiple computer applications, including  Microsoft Office, SharePoint, HRMIS, and more.   
• Serve as point-of-contact (POC) for field, district, and other office staff regarding general personnel security and US Access information.
• Mark documents and maintain filing system(s), files, emails, and records by compliance requirements. Share and disperse documents only to appropriate personnel
• Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures.
• Validate official records are accurately maintained for auditing purposes. 
• Maintain electronic and hard copy records of training, timecard changes, safety meetings, contractor timesheets, and other required records. 
• Assist office staff in the routine use of software applications, i.e., Microsoft Office, Concur, SharePoint, etc. as requested.
• Provide backup support to other Administrative Assistants as needed in Vancouver, WA.
• Completes and maintains training certifications.
• Process applicants in different systems.
• Will open center each day, perform enrollment appointments (fingerprints, document scans, and photos), card activation appointments, data entry, follow procedures as described for collecting and entering PII information into systems.

Requirements:

• High School Diploma or GED is required.
• Associate or bachelor’s degree in Secretarial Science, Administrative Management, or a related telecommunications field is preferred.
• 3 years of administrative experience is required.
• SharePoint experience sufficient to support, edit, and maintain sites by creating document repositories, workspaces, libraries, lists, views, etc.
• Experience with Microsoft Office Suite of programs such as Word, PowerPoint, Excel, and Outlook.
• Valid U.S. Driver’s License is required.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position. 

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship. 

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested. 

If you have any questions about the job posting, please contact recruiting@acsprostaffing.com 

If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com