Administrative Assistant

Wesley United Methodist Church

Administrative Assistant

Part- Time Position

20 hours per week

Wesley United Methodist Church is an open and affirming Methodist faith community in the Cal Young neighborhood of Eugene. We are currently seeking an Administrative Assistant for our church office. The Administrative Assistant is responsible for office management, reception, public relations, and administrative support for clergy, staff, and volunteers at Wesley United Methodist Church. This position is a part-time position in person and on campus.

This employee works closely with other staff members and church volunteers. Maintaining positive communication and work relationships with these key community members is vital to the success of the Administrative Assistant.

Professionalism in interactions with others is required, including respectful and thorough communication, reliability, attention to detail, follow through, and completion of requests in a timely manner.

Requirements

• Administrative/office experience or relevant transferable skills.
• Proficient with computer technology, including the use of Google Docs, Powerpoint or Canva and/or Microsoft (Word, Excel, etc), and have a general working knowledge of office equipment.
• Possess solid organizational and tracking skills with attention to details; independently able to manage time and resources.
• Appreciates the importance of a strong administrative team as a support to the creative, spiritual, and interpersonal work of the church.

Position Description

1. Office Management

Provide adminstrative support to Council and Staff members

Update and maintain church calendar and database (Breeze)

Monitor office equipment and review equipment contracts when necessary

Purchase supplies and materials as needed

Create and send invoices as directed by the Pastor

Maintain key box and record of keys

Provide payroll support (ie. timesheets, tax documents)

2. Reception and Public Relations

Provide courteous reception to all visitors

Answer and direct phone calls

Collect and process mail

Manage church’s general office email account

3. Communication

Communicate via email with church membership and others

Assist staff and volunteers in creating flyers, invitations, posters, etc.

4. Facility Use Management

Manage the reservation and usage of church spaces

Obtain building usage agreements

Coordinate set up needs between building users and staff

Complete invoicing for facility usage, including utilities

5. Complete other duties as assigned by the Pastor.

Position Time and Hours

The position of Administrative Assistant reports directly to Wesley UMC’s Pastor. The Administrative Assistant works 20 hours per week, to help ensure coverage of the church’s open office hours. An unpaid lunch break of 30 minutes will be taken when working more than 3 hours in a single day. Hours will be recorded and will be paid on a monthly basis. A timesheet must be signed by the Pastor and submitted to the Treasurer by the 24th of each month.

Compensation and Benefits

This position will be paid a rate of $18.00 per hour for 20 hours per week or as designated by the Pastor. Any additional hours or event coverage must be arranged and pre-approved by the Pastor. This rate is set by the SPRC (Staff Parish Relations Committee).

20 hours of Sick / Personal Leave will be provided after the 90 day of employment when at least 20 hours a week of work has been scheduled (as approved by the Pastor). No sick leave will be provided if the employee works less than 10 hours per week.

After the first complete year of employment and if the employee works at least 20 hours per week, the employee will be eligible for Paid Vacation.

This employee shall be paid for each of the following holidays: New Year’s Day, Easter, Memorial Day, 4th of July, Labor Day, Thanksgiving, the day after Thanksgiving, Christmas Eve and Christmas Day (4 hours for each holiday) after the first complete year of employment and if the employee has been working 20 or more hours per week for the three months prior to the holiday.

This part-time position does not include health insurance, retirement, or other similar benefits.

Additional Skills Needed

• Is enthusiastic in supporting the mission and ministry of Wesley United Methodist Church and follows all policies and procedures outlined by SPRC for employment at Wesley UMC

• Has strong communication skills, is comfortable asking questions, and thrives working collaboratively with volunteer teams in a ministry-oriented office culture.

• Integrity, impeccable character, and ability to hold confidentiality appropriately.

• Possesses an openness to learning new systems and skills.

• Works well with frequent interruptions, is proficient at prioritizing, and is flexible when requests and projects shift.

• Committed to full inclusion of all persons and collaboration in the work

• Compliant with Safe Sanctuary policy at all times, and will complete a background check in coordination with the SPRC team.

Wesley United Methodist Church embraces diversity and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We strongly encourage people of color, members of the LGBTQ+community, and people with disabilities to apply.

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 20 per week

Schedule:

• Day shift

Ability to Relocate:

• Eugene, OR 97401: Relocate before starting work (Required)

Work Location: In person