Address
Form of work
SalaryGENERAL STATEMENT OF DUTIES
Perform technical and/or administrative assignments of a department or agency-wide scope. This classification encompasses positions in large, multi-program, and division departments, in which the position devotes the majority of time as a liaison with Finance and Human Resources, managing time reporting and accounting for a variety of shift work.
SUPERVISION RECEIVED
Work under the general supervision of a manager or supervisor who assigns work, establishes goals, and reviews the results obtained for overall effectiveness through the analysis of performance, reports and conferences.
SUPERVISION EXERCISED
May provide lead direction to employees performing clerical support duties.
Perform technical and/or administrative assignments of a department or agency-wide scope. This classification encompasses positions in large, multi-program, and division departments, in which the position devotes the majority of time as a liaison with Finance and Human Resources, managing time reporting and accounting for a variety of shift work.
SUPERVISION RECEIVED
Work under the general supervision of a manager or supervisor who assigns work, establishes goals, and reviews the results obtained for overall effectiveness through the analysis of performance, reports and conferences.
SUPERVISION EXERCISED
May provide lead direction to employees performing clerical support duties.
Typical Duties - Duties include, but are not limited to the following
Recruitment
- Process new employee hiring paperwork ensuring that costing information is correct (fund, service level, position number, etc.)
- If badge access or a physical copy of a key is needed, ensure that this is on the Key Tracking sheet.
- Sets up interviews, creates interview packets (must get questions from supervisors)
- Organizes score sheets, tally sheets, and references.
- Submits all new hire paperwork for HR through Laserfiche
- Sends offer letters to chosen candidate(s)
- Processes Information Technology New Hire Account Forms for new hires
- Enters evaluation dates, initial service, and trial service dates into system.
- Hire new employee(s) in NeoGov and reject the other candidates.
- Verify timesheet entries are correct.
- Enter daily, weekly, and bi-weekly timesheets into RAMS (timesheet program)
- Process final pays and notify all parties of final day.
- Operates motor vehicle to pick up or coordinates pickup of final paychecks from Central Payroll
- Process retros as needed.
- Track temporary employee hours.
- Distribute paychecks/paystubs as needed each payday.
- Run reports monthly for next month’s evaluations.
- Email employee and their supervisor about upcoming evaluation date (prepare and send employee self-assessment with this email).
- Send employee evaluation and Essential Job Functions to supervisor.
- Processes Personnel Action Forms
- Processes Position Review Forms
- Attends quarterly HR Dept. Rep meetings.
Participates in basic through advanced incident command training and drills to maintain proficiency in EOC operations. Assumes any position as assigned in the EOC, up to and including command staff. Emergency Management duties may require working long hours outside normal business hours, weekend/holiday work, and may occur with little or no advance notice.
Requirements for the Position
EXPERIENCE AND TRAINING
- Graduation from high school, or equivalent; AND
- Four years of progressively responsible experience in an office environment in a liaison or coordinating role; OR
- Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
PREFERENCES
Supplemental course work in business administration, accounting, computer programs or a closely related field.
SPECIAL REQUIREMENTS
- Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
- The finalist for this position will be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.
- This position is represented by a union.
- This is a full-time position, which is eligible for overtime.
- Typical Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, with flexibility depending upon department and program needs.
Considerable knowledge of administrative procedures and the ability to apply those principles; office equipment, computer equipment and programs, and demonstrated skill in their use; office record keeping procedures and accounting principles; laws and regulations as they pertain to the position.
Ability to effectively coordinate the work of support positions; communicate effectively in both verbal and written form; maintain effective working relationships with coworkers, administrative employees from a variety of agencies, and the public.
PHYSICAL REQUIREMENTS
Operates a motor vehicle; stands; sits; moves about the work area; reaches overhead; climbs stairs; bends forward; lifts up to 30 lbs.; pushes or pulls 30 lbs.; moves carts weighing up to 30 lbs.; carries up to 30 lbs.; operates a keyboard; rapid-mental/hand/eye coordination; distinguish colors and shades; use depth perception; speaks clearly and audibly; reads a 12-pt. font; hears a normal level of speech; may be exposed to office chemicals such as toner.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.
VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
- Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents, Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
