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SalaryAHCCCS
Arizona Health Care Cost Containment System
Accountability, Community, Innovation, Leadership, Passion, Quality, Respect, Courage, Teamwork
The Arizona Health Care Cost Containment System (AHCCCS), Arizona’s Medicaid agency, is driven by its mission to deliver comprehensive, cost-effective health care to Arizonans in need. AHCCCS is a nationally acclaimed model among Medicaid programs and a recipient of multiple awards for excellence in workplace effectiveness and flexibility.
AHCCCS employees are passionate about their work, committed to high performance, and dedicated to serving the citizens of Arizona. Among government agencies, AHCCCS is recognized for high employee engagement and satisfaction, supportive leadership, and flexible work environments, including remote work opportunities. With career paths for seasoned professionals in a variety of fields, entry-level positions, and internship opportunities, AHCCCS offers meaningful career opportunities in a competitive industry.
Come join our dynamic and dedicated team.
Administrative Assistant 3
Job Location:
Address: 801 E. Jefferson St, Phoenix, AZ 85034
Posting Details:
Must reside in the state of Arizona
Salary: $16.50 hour
Grade: 17
Closing Date: Open until filled
This position is part-time and eligible for remote work (including virtual office arrangement).
Job Summary:
The Division of Community Advocacy and Intergovernmental Relations (DCAIR) houses all of the functions that interface with our members, family members, and other stakeholders. These areas are very important as they ensure the voice of the community is heard. The Office of Individual of Family Affairs (OIFA) within DCAIR is a four-person team looking for a highly motivated individual to join our team as a part-time Administrative Assistant.
This part-time position will offer administrative support to the OIFA staff and will report to the Administrator. OIFA promotes recovery, resiliency and wellness for individuals with mental health and substance use needs. All OIFA staff self-identify as individuals with personal recovery experience and/or family members of a loved one in recovery.
Job Duties:
- Supports the OIFA team with regularly occurring community meetings and forums (e.g. AHCCCS Hot Topics, System Navigation, etc.). This includes the coordination of presentations, developing educational materials (e.g. event fliers, one-pagers, etc.), and developing and outsourcing AHCCCS monthly announcements.
- Assists with preparations of documents (e.g. agendas, meeting minutes, standards of works, trackers, etc.)
- Tracks and manages multiple projects (e.g. iNet requests, web page management, OIFA inbox, etc.).
- Coordinates and schedules meetings/workgroups assisting OIFA in the identification of system barriers.
Knowledge, Skills & Abilities (KSAs):
- Principles and practices of administration and management
- Agency or program rules, regulations and operating procedures
- Intermediate knowledge of Zoom, Google suites and Microsoft products, including SharePoint
Skills:
- Strong interpersonal skills with people of diverse cultures and socioeconomic backgrounds
- Effective written communication skills, including writing of reports and general correspondence
- Time management and initiation, with ability to work with little or no supervision
Abilities:
- Organize and prioritize multiple tasks and to re-prioritize as necessary
- Maintain PHI confidentiality
- Demonstrate problem solving capabilities and attention to detail
- Work in a virtual environment
Selective Preference(s):
Minimum: Three years responsible administrative experience; or a Bachelor's degree in a field appropriate to the assignment and two years responsible administrative experience; or a Master's degree in a field appropriate to the assignment and one year responsible administrative experience.
Preferred: Preference will be given to candidates with experience in a healthcare or hospital environment.
Knowledge about mental health and substance use and self-identifies as an individual with personal recovery experience and/or a family member directly supporting someone in recovery.
Bilingual in Spanish language.
Pre-Employment Requirements:
- Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
- Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
- 10 paid holidays per year
- Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Other Leaves - Bereavement, civic duty, and military.
- A top-ranked retirement program with lifetime pension benefits
- A robust and affordable insurance plan, including medical, dental, life, and disability insurance
- Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
- RideShare and Public Transit Subsidy
- A variety of learning and career development opportunities
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Retirement:
- Administered through the Arizona State Retirement System (ASRS)
- Defined benefit plan that provides for life-long income upon retirement.
- Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
- Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).
Deferred Retirement Compensation Program
- Voluntary participation.
- Program administered through Nationwide.
- Tax-deferred retirement investments through payroll deductions.
Contact Us:
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
