Administrative Assistant - Part-Time (Maz2024-6842)

RESPONSIBILITIES:

Position Overview

Administrative Assistant provides administrative support to the Management team as directed by the Leadership Team. The duties of the assistant to include, but are not limited to, composing emails, inter-departmental memos, letters and typing documents. Maintaining spreadsheets for various ongoing projects.

The Administrative Assistant provides administrative support to a Leadership Team of Vice Presidents and Branch Leader. The duties include, but are not limited to, providing support to a team of community managers with a variety of tasks; meeting deadlines with time sensitive projects; collaborating with the Leadership Team; supporting the implementation of company policies and procedures; and exercising confidentiality and good judgment.

Essential Job Functions

• Administrative support to Branch Leader and Leadership Team
• Compose emails, inter-departmental memos, letters and typed documents
• Liaison for all client transitions for exiting communities to new management companies.
• Track and assist in Budget Process
• Track and Maintain Tax Preparation Resolutions / Coordination with CPA’s
• Track / Review tax parcels for all incoming accounts and change billing and notification address
• Track and Maintain Contract Worksheet
• Track Contract Addendums
• Track property tax records and tracking evaluations and billings-Existing
• Track insurance for associations and notifications to managers and VP’s on renewal dates
• Website support for company
• Google Review Tracking
• Arizona Corporation Commission Annual Report filing

Non-essential Job Functions

• Provide return mail back-up support
• Provide back-up support to the front desk / reception area, including assisting for absences, vacations, breaks, etc.
• Provide back-up support for Administrative Support/HR/Training/Corporate/IT

Part-time hours = shift

• 20 hours per week
• 5 hours per day,
• Tuesday - Friday. 10am-3pm.
• Schedule may be subject to change depending upon office needs during regular business hours of 8am-5pm Monday-Friday.

QUALIFICATIONS:

Requirements

• Read, comprehend and communicate simple instruction
• Manage / lead / prioritize multiple tasks/ meet deadlines
• Interact with internal / external departments
• Customer service skills – Telephone / Face to face interaction at front desk

Other Skills/Abilities

• Organizational skills; ability to manage/ prioritize multiple tasks/deadlines
• Articulate communicator; excellent written/verbal communication skill
• Customer Service skills
• Typing skills
• Knowledge of Word, Excel, Outlook
• Operate in company software system Caliber / Doc Records- storage/Village Connection, etc.
• Coordination / scheduling

Pay and Benefits:

$20.00 to $22.00, depending on education and experience.

OVERVIEW:

How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager Success Group, continuous training, administrative support, etc. to all team members. RealManage is committed to do everything possible to ensure your long-term career success. With RealManage, you are not just an employee, you are family.

Company Overview:

RealManage is a national Inc. 5000 firm with clients and operations in 24 states coast to coast that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. RealManage also serves nationally recognized developer/builder clients.

As one of the largest (#3 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What is your pay expectation for this position?

Work Location: In person