Administrative Assistant $21.00 -98201

About You:

You work thoroughly, leaving nothing to chance. With others, you are friendly and approachable. You would describe yourself as thoughtful, steady, and reliable. Things don’t accidentally fall through the cracks in your world - you strive for structure and precision and tend to be a perfectionist.

Are you our next Administrative Assistant?

Your attention to detail makes you perfect for making sure lease paperwork is complete, accurate, and meets eligibility requirements. You have excellent time management skills and follow through on assignments independently to meet deadlines.

Our Administrative Assistants are:

Helpful. You are a supportive member of the team and don't feel a need to take charge.

Sincere. You are a thoughtful and calm listener.

Unhurried. You are comfortable ensuring a task is complete before you start another.

Disciplined. You are organized and meticulous with your work.

Why Coast Property Management is the company for you!

We are continuing to expand and innovate as one of the top 5 largest property management companies in the Pacific Northwest. Coast Property Management has been named one of Washington’s Best Places to Work and our award-winning culture and mission of helping people live the best life possible sets us apart.

Our employees love our family atmosphere, team mentality, and the many perks of being a Coast employee. At Coast, we’re committed to each of our associates’ health, wealth, and overall well-being which is why we’ve made available a comprehensive benefits package that includes a choice of 3 different medical plans as well as access to a Health Savings Account (HSA) and a 401K.

What you'll be doing as an Administrative Assistant:

• Always maintain confidentiality of your job and Coast’s practices and clients.
• Maintain accurate distribution lists/records and manage the distribution process.
• Corporate and property administrative duties include but are not limited to client financial distribution to SharePoint portal, property database input, tracking commercial and multifamily property, and general liability insurance. Various types of scanning, filing, i.e., e-filing and paper filing.
• Assisting with company answering service process and routing calls when necessary
• The handling of certified and special courier packages
• AFHMP tracking and submission.
• Resident selection plans
• MOR inspection tracking and admin support
• Operate postage machine, and maintain proper funding and supplies for a postage meter. Update postage software when needed. Track machine issues and schedule service as needed.
• Scanner/Copiers: maintain accurate property account codes and lists and ensure copiers/scanners are in good working order. Run monthly usage reports.
• Iron MT – record retention/archive process -Maintain accurate records, coordinate storage pick-up & delivery and maintain supplies.
• Coverage for other administrative positions to ensure back-office operations are adequate.
• Recommend & implement enhancements to existing processes to improve efficiencies & reduce costs.
• Run office-related errands as required.
• Additional duties as assigned by manager.

Are you qualified? (We hope so!)

● High School education or equivalent

● Experience with HUD, Bond, and Tax Credit (with ongoing educational and training in required fields)

● Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

● Able to speak to residents and maintain good working relations with other team members and any contract laborers working on the property

● Previous clerical/administrative experience and experience with office computers and software

● Must have a valid driver’s license and reliable transportation

How to become our newest Administrative Assistant:

Apply here online and we’ll reach out to you!

Hours, Pay, & Location:

Full Time

Pay: $20.50 to $21.00

Location: Everett, WA

Apply for this position

Job Type: Full-time

Pay: $20.50 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Front desk: 1 year (Required)

Ability to Relocate:

• Everett, WA: Relocate before starting work (Required)

Work Location: In person