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Form of workThe Professional and Corporate Education unit within NJII is looking for a dynamic, organized, and proactive Administrative Assistant to join our team and contribute to our mission of launching the Learning and Development Initiative (LDI). The Learning and Development Initiative (LDI) is a collaboration between the New Jersey Institute of Technology (NJIT) and the New Jersey Innovation Institute (NJII) that empowers individuals and organizations with the knowledge necessary to navigate and succeed in a dynamic global marketplace. As an Administrative Assistant, you will play a pivotal role in supporting our fast-paced office environment. Your primary responsibility will be to assist our executive team and staff with administrative tasks, ensuring efficient and smooth day-to-day operation of our office.
Person Reports To - Director of Operations and Administration for the LDI
Supervises - N/A
Key Responsibilities
Provide administrative support to the Learning and Development Initiative team, including scheduling meetings, managing calendars, and organizing travel arrangements.
Handle office tasks, generating reports, setting up meetings, and reordering supplies.
Act as a point of contact for internal and external stakeholders, including managing phone calls and correspondence (email, letters, packages, etc.).
Assist in the preparation of regularly scheduled reports and presentations.
Support the organization of company events and conferences.
Maintain a professional and confidential work environment, especially when handling sensitive information and data.
Collaborate with various departments to streamline office operations and contribute to team effort.
Assist in the implementation and maintenance of office policies and procedures.
Facilitate internal communication by distributing relevant company information as needed.
Prerequisite Qualifications
Proven experience as an Administrative Assistant or office admin assistant.
A strong willingness to learn.
Proficiency in MS Office Suite (MS Excel, MS Word, MS PowerPoint, etc.).
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask.
Education: Bachelor's degree or work equivalent; additional qualification as an Administrative assistant.
Experience: The ideal candidate will have 3+ years of experience in a relevant field.
Preferred Skills
Experience with office management systems and procedures.
Familiarity with hybrid work environments.
Knowledge of data and administrative management practices and procedures.
Time management skills and ability to prioritize work.
