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The Professional and Corporate Education unit within NJII is looking for a dynamic, organized, and proactive Administrative Assistant to join our team and contribute to our mission of launching the Learning and Development Initiative (LDI). The Learning and Development Initiative (LDI) is a collaboration between the New Jersey Institute of Technology (NJIT) and the New Jersey Innovation Institute (NJII) that empowers individuals and organizations with the knowledge necessary to navigate and succeed in a dynamic global marketplace. As an Administrative Assistant, you will play a pivotal role in supporting our fast-paced office environment. Your primary responsibility will be to assist our executive team and staff with administrative tasks, ensuring efficient and smooth day-to-day operation of our office.
Person Reports To - Director of Operations and Administration for the LDI
Supervises - N/A
Key Responsibilities
• Provide administrative support to the Learning and Development Initiative team, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Handle office tasks, generating reports, setting up meetings, and reordering supplies.
• Act as a point of contact for internal and external stakeholders, including managing phone calls and correspondence (email, letters, packages, etc.).
• Assist in the preparation of regularly scheduled reports and presentations.
• Support the organization of company events and conferences.
• Maintain a professional and confidential work environment, especially when handling sensitive information and data.
• Collaborate with various departments to streamline office operations and contribute to team effort.
• Assist in the implementation and maintenance of office policies and procedures.
• Facilitate internal communication by distributing relevant company information as needed.
Prerequisite Qualifications
• Proven experience as an Administrative Assistant or office admin assistant.
• A strong willingness to learn.
• Proficiency in MS Office Suite (MS Excel, MS Word, MS PowerPoint, etc.).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
Education: Bachelor's degree or work equivalent; additional qualification as an Administrative assistant.
Experience: The ideal candidate will have 3+ years of experience in a relevant field.
Preferred Skills
• Experience with office management systems and procedures.
• Familiarity with hybrid work environments.
• Knowledge of data and administrative management practices and procedures.
• Time management skills and ability to prioritize work.
The Professional and Corporate Education unit within NJII is looking for a dynamic, organized, and proactive Administrative Assistant to join our team and contribute to our mission of launching the Learning and Development Initiative (LDI). The Learning and Development Initiative (LDI) is a collaboration between the New Jersey Institute of Technology (NJIT) and the New Jersey Innovation Institute (NJII) that empowers individuals and organizations with the knowledge necessary to navigate and succeed in a dynamic global marketplace. As an Administrative Assistant, you will play a pivotal role in supporting our fast-paced office environment. Your primary responsibility will be to assist our executive team and staff with administrative tasks, ensuring efficient and smooth day-to-day operation of our office.
Person Reports To - Director of Operations and Administration for the LDI
Supervises - N/A
Key Responsibilities
• Provide administrative support to the Learning and Development Initiative team, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Handle office tasks, generating reports, setting up meetings, and reordering supplies.
• Act as a point of contact for internal and external stakeholders, including managing phone calls and correspondence (email, letters, packages, etc.).
• Assist in the preparation of regularly scheduled reports and presentations.
• Support the organization of company events and conferences.
• Maintain a professional and confidential work environment, especially when handling sensitive information and data.
• Collaborate with various departments to streamline office operations and contribute to team effort.
• Assist in the implementation and maintenance of office policies and procedures.
• Facilitate internal communication by distributing relevant company information as needed.
Prerequisite Qualifications
• Proven experience as an Administrative Assistant or office admin assistant.
• A strong willingness to learn.
• Proficiency in MS Office Suite (MS Excel, MS Word, MS PowerPoint, etc.).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
Education: Bachelor's degree or work equivalent; additional qualification as an Administrative assistant.
Experience: The ideal candidate will have 3+ years of experience in a relevant field.
Preferred Skills
• Experience with office management systems and procedures.
• Familiarity with hybrid work environments.
• Knowledge of data and administrative management practices and procedures.
• Time management skills and ability to prioritize work.
