Address
Form of work Position Information
Position Title FSPCA Administrative Assistant Requisition # S01279P FLSA Non-Exempt Location IIT-Institute for Food Safety and Health (IFSH), Bedford Park, IL Department Institute of Food Safety and Health GENERAL DESCRIPTION The Institute for Food Safety and Health (IFSH) is a unique and one-of-a-kind consortium between Illinois Tech, FDA's Center for Food Safety and Applied Nutrition (CFSAN), and the food industry. IFSH comprises Illinois Tech scientists, faculty and staff, working collaboratively with FDA scientists of CFSAN's Division of Food Processing Science and Technology physically co-located at the Illinois Tech Moffett Campus in the field of food safety, technology and nutrition, and with participation from food industry member companies. The uniqueness of IFSH where FDA, academia and the industry collaborate and conduct research in a neutral ground to address major national food safety and nutrition issues has grown IFSH into a diverse premier research institution attracting scientists nationally and internationally.
IFSH hosts the Food Safety Preventive Controls Alliance (FSPCA) and Sprout Safety Alliance (SSA) both sharing an objective of developing training curricula for the food industry. The FSPCA members include senior food safety experts, including government agencies, industry and academia. An Administrative Assistant position has been developed to support the FSPCA. The Administrative Assistant will play an important role in support of the Program Manager organizing and managing the day-to-day activities of this education and training program. An ideal candidate possesses a diverse range of skills, such as time management, calendaring, computer proficiency, attention to detail, strong written and verbal communications, organization, adaptability, problem-solving, multi-tasking, and confidentiality.
COMMUNICATIONS Excellent verbal and written communication skills and the ability to interact professionally with a diverse group of stakeholders. These communications require tact and courtesy.
CUSTOMER SERVICE Respond to stakeholder inquiries and needs while remaining polite and professional. Ensure stakeholder interactions with the organization are positive and leave them satisfied.
Special Schedule Requirements Upon supervisor approval, a hybrid work week of 3 days in the office, and 2 days remote may be accommodated.
EEOC Statement Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience 2+ years of experience in an administrative role. H.S. diploma or GED required.
Knowledge & Skills - Ability to work independently and manage one's time
- Ability to keep information organized and confidential
- Attention to detail to ensure accuracy
- Prioritize and manage multiple projects simultaneously and follow through on all associated details to ensure deadlines are met
- Adapts to changing priorities
- Problem solving with a proactive attitude and mindset
- Must be comfortable working with MS Word, Excel, PowerPoint, and Outlook
This position does not include any direct supervision of other staff members.
Physical Environment and Requirements The workplace is a normal office environment. The Administrative Assistant must be able to walk up and down one flight of stairs to travel between departments and may occasionally need to run errands or attend functions off campus. Approximately 90% of the time is spent working at a desk performing office functions and working on a computer. 10% of time is spent outside of the office.
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred. N/A
Key Responsibilities
Key Responsibility - Provides daily administrative support to ensure efficient office operations
- Schedules meetings, prepares meeting agendas and takes meeting notes
- Provides logistical support for meetings and events, including room setup and catering.
- Drafts and edits letters, reports, and other documents
- Inputs and updates information in databases and spreadsheets
- Researches as requested and compiles and summarizes information for reports or presentations
- Maintains physical and digital filing systems
- Works closely with other administrative staff and supports other colleagues as needed
- Ensures office equipment is in good working order and office supplies are always on hand
Posting Information
Work Hours Monday - Friday, 8:30 a.m. - 5:00 p.m.
Position Category Full Time Posting Date 02/14/2024 Closing Date Posted Until Filled Yes Quicklink for Posting https://iit7.peopleadmin.com/postings/10235 
