The Ecommerce Administrative Assistant will provide administrative support to the Ecommerce Manager through various daily and monthly tasks.
Duties and responsibilities
- Assist in identifying and procuring necessary tools, software, and infrastructure to
- support departmental operations.
- Schedule and organize meetings for departmental teams.
- Manage calendars, appointments, and travel arrangements for departmental personnel.
- Handle administrative tasks such as drafting correspondence, preparing presentations, and compiling reports as needed.
- Serve as a central point of contact for internal and external communications within the department.
- Facilitate cross-functional collaboration by ensuring clear communication channels between different teams and departments.
- Relay important updates, announcements, and directives from upper management to
- Maintain accurate documentation of departmental processes, procedures, and workflows.
- Create and manage databases for storing essential documents, contracts, and agreements.
- Ensure compliance with legal and regulatory requirements related to ecommerce
- Assist in milestone tracking for ecommerce initiatives.
- Collaborate with department managers and team leads to monitor project progress and
- Provide logistical support for project-related activities, including coordinating
- Liaise with external vendors, suppliers, and service providers to ensure smooth
- Evaluate vendor performance and service quality, providing feedback and recommendations for improvement as necessary.
- Negotiate contracts, pricing agreements, and service level agreements to secure favorable
- Identify opportunities for process improvement and efficiency gains within the
- Implement best practices, standard operating procedures (SOPs), and workflow
- Collect and analyze data related to website traffic, customer behavior, and sales
- Generate actionable insights to inform decision-making and optimize marketing, sales,
- Regularly report on key performance indicators (KPIs) and business metrics.
Qualifications
- High school diploma or equivalent; relevant college degree is a plus.
- Prior experience in e-commerce, data management, order processing, or administrative roles preferred.
- Excellent attention to detail and accuracy in data management.
- Effective communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Ability to multitask and manage time effectively in a fast-paced environment.
- Problem-solving mindset and ability to work independently and within a team.
- Customer-focused approach and a commitment to delivering exceptional service.
Working conditions
The primary work area is within an open office environment with occasional work from home.
This is a Full-time hourly position. This position may require overtime occasionally.
Physical requirements
While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk and hear. The employee must occasionally lift or move office products and supplies up to 25 pounds.
Job Type: Full-time
Pay: $26.00 - $31.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- Overtime
Ability to Relocate:
- Tualatin, OR 97062: Relocate before starting work (Required)
Work Location: Hybrid remote in Tualatin, OR 97062