Administrative Assistant

OVERVIEW:

Brilliant Staging is seeking an Administrative Assistant. This is a very exciting opportunity. Brilliant Staging strives to maintain a culture of fun, creativity and professionalism. We need someone who is trustworthy, responsible, punctual, self-driven and detail oriented. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes.

A Message From the Owner:

My employees are my best friends. Every day is an adventure, and there is always fun to be had. We keep the mood light and the smiles heavy. Things don’t always go as planned, people break things, and make mistakes. But there is always a solution to every problem, and never the need to get angry. It is my passion to curate people’s potential and confidence. But for someone to be molded into their best self, they need to have a good heart and mind. And it is my goal to build a team, a company of the best souls, sharpest minds and happiest hearts.

OFFICE/WAREHOUSE LOCATION:

11920 26th Place W. Everett WA

POSITION: Administrative/Personal Assistant

· This position is part of the Administrative Department where said employee will report directly to the Owner/Employer and will work closely with all other departments.

REQUIREMENTS:

· Valid driver’s license

· Reliable means of transportation

· Proven experience in administrative roles or similar positions

· Strong organizational skills with the ability to multitask and prioritize tasks effectively

· Must have QuickBooks experience

· Excellent phone etiquette and communication skills

· Customer Service experience

· Great Positive Attitude

· Ability to work independently with minimal supervision

· Friendly and professional demeanor

· Must be able to pass a drug/alcohol and background screening

RESPONSIBILITIES:

· Driving personal vehicle for a variety of business errands

· Sending Estimates, Invoices and Contracts

· Sending various business emails and correspondence using business email

· Scheduling

· Perform order entry and maintain accurate records of transactions

· Manage calendars, schedule appointments, and coordinate meetings

· Provide exceptional customer service and support to clients

· Assist with office management tasks such as filing, data entry, and organizing documents

· Answer phone calls and direct inquiries to the appropriate personnel

· Act as a personal assistant to executives, handling correspondence and managing their schedules

· Assist in the coordination of events, conferences, and travel arrangements

· Maintain confidentiality of sensitive information

· Calling Leads and follow-up

· Entering leads into lead tracking program

· Detailed note taking at meetings

· Working under time constraints, maintaining strict attention to detail, quickly developing comprehensive knowledge of systems, processes and demonstrating a willingness to learn product, services and acclimate to the company culture

PAY RANGE: $17-$21 (based on experience)

HOURS: FLEXIBLE– 20-40 hours per week

• Employee must be available to work as needed during business hours

• 20 hours per week guaranteed but not always required

• Business hours which employee is expected to be available for work are Monday- Friday, between 8am-5pm with the ability to make up hours on weekends if wanted

BENEFITS:

• Paid Vacation Time

• Paid Sick Leave

• Paid Holidays

• Mileage Reimbursement

• Flexible Schedules

• Remote work available

• Employee Discounts

Job Types: Full-time, Part-time

Pay: $17.00 - $21.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Everett, WA: Relocate before starting work (Required)

Work Location: Hybrid remote in Everett, WA