Administrative Assistant - Registrar's Office

Who We Are

Benjamin Franklin Cummings Institute of Technology (Franklin Cummings Tech) is a private, non-profit, two-year technical college located in Boston. Founded in 1908, the college proudly continues a long tradition of educating students for high-demand technical careers in a variety of industries, including automotive, advanced manufacturing, computer technology, engineering and construction management. With a mission to deliver transformative technical and trade education that leads to economic advancement, our unique mixture of 1, 2, and 4-year programs are delivered both in-person and on-line to appeal to student’s demand for flexible program delivery.

Our graduation and job placement rates are among the best in the nation among two-year colleges. Because of our impact and outcomes, Franklin Cummings Tech recently received the largest gift in its history: $12.5 million from the Cummings Foundation to continue to advance its leading-edge work in creating technical career pathways for students typically underrepresented in post-secondary education.

In FY22, Franklin Cummings Tech was the academic home to almost 900 learners. Half of those learners were students enrolled in traditional credit-bearing programs. The balance enrolled in a combination of continuing education and contract education programs. In the coming years, the College seeks to boost the number of students in credit-bearing courses, while also expanding continuing education and contract education so that we are educating more than 1,000 learners a year by FY25.

Position Summary:

This position will report directly to the Assistant Dean of Records and Research, in an Administrative Assistant role supporting the work of the Registrar's Office.

Responsibilities:

• Process all Transcript Requests through the National Student Clearinghouse (2x per week)
• Process all Degree Verifications through the National Student Clearinghouse (2x per week)
• Assist in Scanning documents with the Academic Electronic File
• Enter data, specifically the schedule and other criteria from the Registrar’s module into the Student Information System
• Manage Enrollment Verification Letters and Forms, coordinating with the Financial Aid Office
• Assistance with entering transfer of credit into the Student Information System
• Assisting the Registrar in running Satisfactory Academic Progress and notifying students of their SAP status
• Answer basic questions regarding registration, immunization, veteran paperwork, and direct student paperwork to the proper area for help
• Process incoming and outgoing mail for the Registrar’s office, including Student Diplomas
• Answer the phone when the registrar is unavailable due to meetings or time out of the office

Qualifications

• Dependable
• Detail-oriented
• Resourceful
• Self-starting
• Able to work independently
• Experience with office and administrative skills
• Able to understand how what they do fits into the larger picture of the department and the college
• Earned a GED or high school diploma

Hours / Location / Salary

• An average of 12 hours a week, with some weeks substantially busier because of the student enrollment calendar
• Hours can be flexible
• Start Date: Monday, May 15
• Work will need to be done on site for this position
• Salary: $20/hour

Application Process: Applicants should submit a cover letter, resume, and the names, titles, telephone numbers, and email addresses of two professional references. Review of applications will begin immediately.

COVID-19 Vaccination Requirement: Benjamin Franklin Cummings Institute of Technology complies with all state and federal guidelines that pertain to Covid-19. All employees must be fully Covid-19 vaccinated upon hire. Employees are expected to comply with current Covid precautions which are subject to change.

Equal Opportunity Employer: Franklin Cummings Tech is an Equal Employment Opportunity employer and does not discriminate against any applicant or employee on any grounds protected under federal, state, or local law, including race, color, religion, creed, age, sex, national origin, ancestry, marital status, pregnancy, disability (including those related to pregnancy or childbirth), sexual orientation, genetic information, gender identity or expression, veteran status or any other characteristic or activity protected under federal, state or local law.