Administrative Assistant

We are seeking a highly organized and motivated administrative professional to support our administrative and marketing teams. The ideal candidate will be a versatile professional capable of managing a wide range of administrative tasks while also assisting in the execution of marketing strategies and campaigns. This role is pivotal in ensuring smooth operations within the office and contributing to the effective promotion of our brand.

Key Responsibilities 

• General word processing, spreadsheets, PowerPoint presentations, Outlook calendar coordination, etc., using all functions of Microsoft Office Suite.
• General administrative office skills including typing, collating, filing, mailings, miscellaneous requests.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains digital filing systems as assigned.
• Maintain office conference rooms schedules.
• Receive and deliver incoming faxes.
• Process mail, Fed Ex and certified mail.
• Continually learn administrative tasks as technology changes and is upgraded
• Participate in large and small administrative projects which will benefit the Firm.
• Produce and distribute monthly staff calendar.
• Maintain and distribute MBK Staff Contact Listing. 
• Assist in organizing marketing materials, files, and documents.

Essential Job Attributes:

• Ability to prioritize and produce high quality work
• Clear and concise communication skills
• Results-oriented
• Punctual and reliable 
• Ability to work effectively autonomously as well as a team player within a fast-paced, high- change environment.
• Responsibilities occasionally may require an adjusted work schedule, long days or evening/weekend hours in order to meet deadlines, especially during the Firm’s tax season. Extended workweeks and overtime must be first authorized by the Administrative Supervisor.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 

Education and Experience:

• Associate’s degree required; Bachelor’s degree in related field preferred.
• Proficient in Microsoft Office Suite, Adobe.  Wolters Kluwer and Thomson Reuters accounting products a plus.
• Three to five years of experience in an administrative role.
• Must successfully complete a background check