Legal Administrative Assistant

We are seeking highly organized and detail-oriented individuals to join our team as a Legal Administrative Assistant for the Business & Finance Practice and Commercial Real Estate Practice. In this role, you will provide crucial administrative support to our attorneys and staff, ensuring smooth and efficient operations within our firm.

Responsibilities

• Manage and coordinate attorney schedules, including appointments, meetings, and travel arrangements
• Prepare, proofread, and format legal documents, correspondence, and reports with accuracy and attention to detail
• Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible
• Assist with billing and invoicing processes, including time entry and client billing inquiries
• Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail
• Provide reception desk coverage for short periods of time on an as needed basis
• Perform other duties specific to the role as assigned

Qualifications

• Bachelor’s degree preferred, but not required
• 3-5 years of experience in professional services setting or law firm preferred
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively
• Excellent written and verbal communication skills, with a keen eye for detail
• Strong client service skills
• Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint), Kofax Power PDF or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies
• Ability to maintain confidentiality and handle sensitive information with discretion
• Enthusiasm for learning and willingness to adapt to changing priorities and workflows

Benefits

• Competitive salary commensurate with experience
• Comprehensive benefits package, including health insurance, retirement plans, paid time off
• Opportunities for professional development and advancement within the firm
• A supportive and collaborative work environment with a team of dedicated professionals