Administrative Assistant - Onsite Job

BCforward is currently seeking a highly motivatedAdministrative Assistant - Onsite Jobfor an opportunity inWorcester, MA 01606

Position Title: Administrative Assistant - Onsite Job

Location: Worcester, MA 01606

Anticipated Start Date: ASAP

The Department of Early Education and Care EEC is an agency focused on building a coordinated comprehensive system of early education and care services in Massachusetts. EECs mission is to lead the way in helping Massachusetts children and families reach their full potential. By providing and coordinating a range of services and assistance EEC will continuously improve the quality affordability and accessibility of early education and care in the Commonwealth.

EEC Seeks to hire a Temporary Full-time Administrative Assistant to support the Worcester EEC regional office for both front desk coverage and administrative support.

The Temporary Administrative Assistant will report directly to the EEC Worcester Office Manager. They will serve as the primary coverage or back up coverage for the Office Manager in the office. On days that the Office Manager is in the office the Temporary Administrative Assistant will serve as the primary front desk coverage. The Office Manager will cover breaks for the Temporary Administrative Assistant.

Detailed Statement of Duties and Responsibilities:

Performs receptionist responsibilities including:

Greets callers warmly and ascertain reason for calling.

Answers inquiries and provides routine information including necessary information for referrals to other internal and external units.

Greets visitors at the regional office and ensures appropriate personnel are notified.

Performs general clerical functions to support the regional office including:

Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel

Maintaining familiarity with office equipment and points of contact for additional support

Maintaining appropriate stock of office supplies

Coordinating the use of meeting space for trainings and meetings

Other duties as assigned.

Preferred Qualifications:

Excellent customer support and service skills

Ability to follow written and oral instructions

Ability to exercise discretion in handling confidential information and to exercise sound judgment

Strong attention to detail and organization

Ability to maintain accurate records

Comfort in learning and working within IT systems

Proficiency in Microsoft Office applications

Knowledge of the organization of state government

Interested candidates please send resume in Word format Please reference job code 222218 when responding to this ad.