Address
Form of workThe City of Bellevue is currently seeking an Administrative Assistant for Kelsey Creek Farm Park (KCFP). The chosen candidate will support a collaborative One City organizational approach and effort to achieve high performance.
Kelsey Creek Farm Park is a 150-acre site located in the center of the City of Bellevue in the Wilburton neighborhood. There are three historic barns that host a variety of programs, activities, rentals, community events, meetings, and drop-in visitors year-round. We specialize in agricultural, historical, and recreational programs. The City is seeking a mature, trustworthy, and detail-oriented individual that enjoys working independently and as a team in a multifunctional environment to provide exceptional customer service to all internal and external clients and staff.
This position reports directly to the KCFP supervisor. This position provides training, scheduling, and support for the part-time facility monitors. This position administratively supports programs, helps coordinate events, manages facility rentals, assists with facility standards and reporting, and assists with general administrative support for the Parks & Community Service Department. As this site is a working farm with many outdoor programs and high visitation levels, the Administrative Assistant is required to work outside as needed.
City Council Vision Statement:
Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past.
Bellevue Parks & Community Services Vision:
In Bellevue everyone can connect to each other and to nature through experiences that help them to live, grow, and thrive.
Bellevue Parks & Community Services Mission:
We build a healthy community through an integrated system of exceptional parks, natural areas, recreation, arts and culture, and a broad base of community services.
Bellevue Parks & Community Services Equity Statement: A System of Fairness
Equity acknowledges and removes disparities in opportunities, power, and resources so that everyone can reach their full potential to thrive. Bellevue Parks & Community Services practices equity, which is the responsibility of every individual in the department. Equitable access is a right, not a privilege, and is fundamental to our mission of serving all people. Through equitable policies and practices, we cultivate ties that connect people to the fabric of our community
- Represent the City in a positive manner and provide exceptional customer service to internal and external customers.
- Possess a strong work ethic and demonstrate attention to detail.
- Must be organized with the ability to multi-task, prioritize workload with frequent interruptions, and meet deadlines.
- Ability to work independently and as part of a team to complete a specific objective.
- Oversee all records retention procedures. Keep up to date on new policies and manage the implementation of changes.
- Coordinate all aspects of facility bookings, schedule and conduct facility tours, and manage inquiries, staffing, contracts, permits, payments, and communicate policies. Assist in a variety of ways to help successfully host events.
- Assist in managing the KCFP website, updating pages as necessary with pertinent data, and completing routine website link checks to assure they are functioning.
- Author and edit marketing material documents and seasonal brochures.
- Assist with maintaining facility activity calendars.
- Ability to research, collect, interpret, and calculate data from a wide variety of sources to create spreadsheets, financial records, and other reporting documents for use in planning, record keeping, and compliance with regulatory requirements.
- Assist with special event logistics both prior to the event and day-of.
- Prepare, maintain, and update system data and produce reports. Review data for accuracy and completeness of data input/output, recognize and define problems in the report data, maintain and reconcile varied accounts data, research questionable entries and initiate corrective measures, and resolve out-of-balance conditions.
- Identify problems in registration and payment processing. Provide resolutions, answer questions, provide guidance, troubleshoot, and follow up with customers in resolving problems. May coordinate (or act as liaison) between functions/departments as required to facilitate problem resolution.
- Review documents to determine how they will affect internal/external processing and determine appropriate course of action/response within assigned scope of authority.
- Answer and route incoming calls, collect registration fees, and register patrons using registration software.
- May perform general office/secretarial tasks such as monitoring/ordering standard office supplies, collating and assembling documents, accepting and delivering inter-department correspondence, photocopying/scanning/emailing correspondence and reports, attending meetings and taking/distributing minutes, scheduling appointments, maintaining supervisor's calendar, screening calls/visitors, and making travel arrangements.
- A demonstrated commitment to ongoing learning of diversity, equity, and inclusion principles and a commitment to implement these principles in your work.
- Friendly, patient, supportive, and respectful to all.
- An ability to operate some or all of the following office machines/equipment: PC/printer, multifunction copy/scan machine. Application software: Windows, Microsoft Office, Excel, Word, PowerPoint, Teams, registration databases, etc.
- Handle payment transactions with contractors, event vendors, and professional organizations, which will include cash, checks, and credit cards.
- Assume responsibility for shift reports and accountability of funds.
- Responsible for scheduling, training, and supporting the facility monitors.
- Establish and maintain effective working relationships with internal and external staff.
- Complete reports accurately and in a timely manner.
- Ability to communicate clearly and effectively, both verbally and in writing.
- Inform patrons of rules and policies of the City of Bellevue.
- Assist with cleaning the office and other areas of the facility as assigned.
- Adhere to safety procedure protocol and safety standards.
- Other duties as assigned.
- High school diploma or equivalent and four years of progressively responsible related work experience.
- Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
- Administrative and customer service experience working for a parks and community services department of a government agency or closely related field is preferred.
- Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
- Vision abilities required by this job include close vision and the ability to adjust focus.
- The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
- The noise level in the work environment varies depending on programming. It's usually a moderate noise level.
To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible. We do not accept resumes and cover letters.
- Answer the Supplemental Questions included as part of this employment opportunity.
- Only electronic applications are accepted.
- For further information about the position, please contact AnnaMarie Solomonson via email at asolomonso@bellevuewa.gov or by phone at 425-452-7688.
