Administrative Assistant (In-Office Only)

What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
Essential functions:
• Front desk role which includes greeting and directing guests entering and
leaving facilities.
• Under a moderate degree of supervision, provides administrative support
typically to managers and other department staff.
• Administrative functions may include maintaining calendars, scheduling
meetings, making travel arrangements, handling correspondence,
distributing mail, filing, and performing other duties to support the manager
and department as needed.
• Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software
applications to perform tasks.
• Performs other duties as assigned.
Primary focus will be:
• On-site front desk support, Monday - Friday from 8:00 am - 5:00 pm for a
30-person office.
• Greeting and directing guests
• Scheduling conference rooms, fleet vehicle and other company resources.
• Maintaining conference rooms, kitchen including coffee machine
maintenance, and other common areas.
• Troubleshooting suite maintenance issues and as appropriate placing
service requests.
• Assisting with meeting and event coordination; catering arrangements
• Sorting and distributing packages/mail
• Office supply ordering
• Supporting managers and other staff which could include maintaining
calendars, scheduling meetings, project specifications, spreadsheets,
reports, presentations, travel arrangements and expense report support.
Using Outlook, Excel, Word and PowerPoint.
• Suite evacuation/safety coordinator
What You'll Do:

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

What You'll Need:

• High School Diploma/GED or equivalent
• 2 years related administrative experience

What We Prefer:

• Ability to maintain confidentiality
• Planning, time management, and organizational skills
• Ability to balance multiple tasks and changing priorities
• Previous experience in an Engineering, Planning, Architect or Construction group a plus

Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
#CVV #Administration
Locations:
Seattle, WA (Downtown)
The approximate pay range for Washington is $20.05 - $34.59. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.