- Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations. Schedules appointments and meetings.
- Prepares requisitions and electronic purchase orders; submits to manager for processing.
- Assists in the preparation of and may transfer budget items, as needed.
- Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.
- Sets up and organizes files and manuals and distributes as needed.
- Types and edits forms, reports, memos, and correspondences. Includes word processing.
- Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files.
- Responsible for loading courses into the system.
- Inputs and edits standard text for routine correspondence and reports.
- Responds to inquiries from all levels of employees or external sources regarding a variety of questions.
- Assists with the production of presentations with unique and customized formatting patterns.
- Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.
- Performs other job-related duties as assigned.
- High school diploma or GED
- One year of related experience
- Microsoft Office Suite or similar applications
- Attention to detail while maintaining effective time and task management
- Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
- Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
- Regular physical attendance required
- Reach and grasp objects
- Stoop, bend, kneel, crouch, or crawl
- Use of video display terminal
- Use of manual dexterity and fine motor skills
- Communicate information orally and in writing
- Receive and understand information through oral and written communication
- Proofread and check documents for accuracy
- Work a fluctuating work schedule
The minimum base pay for this position starts at $15.78 hourly; however, the offer may vary based on the candidate’s education and experience.
- Culture: Be part of an inclusive, Panther First environment where every role has a purpose and employees have a sense of belonging.
- Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
- Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more. There is available medical and dental insurance at no cost to the employee.
- Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
- Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
- Professional Development: Leadership programs, professional learning workshops, LinkedIn Learning, and more.
- Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.
- Carefully review the minimum qualifications advertised for the available position as only applicants meeting the minimum requirements will be considered.
- Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon the passing of a drug test and upon completion of a criminal background investigation.
- An important goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.