Administrative Assistant - Development (Temporary)

AgeSpan

Formerly Elder Services of the Merrimack Valley/North Shore

About Us: Since 1974 our agency has strived towards supporting an individual's desire to make their own decisions, secure their independence and remain living independently in the community. We are proud of our employees who make this possible every day. Our agency is a thought-leader, a nationally known generator of new ideas, because it welcomes creativity, your ideas. It is an outstanding place to work stimulating, friendly, collaborative. We offer competitive salaries, generous vacation time, and an excellent work/life balance. We value diversity and encourage career growth. If you have a passion for improving the lives of the elderly community and enjoy working in a diverse team driven by its mission, you've found the right place!

At AgeSpan, you'll find a work environment that combines:

• A refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds.
• A focus on innovation with a team recognized for developing and implementing innovative programs and novel solutions.
• Encouragement of your development through opportunities to get involved, use your voice, and gain new knowledge and skills.
• A satisfying balance between your work and personal life, including a flexible workplace, generous paid time off, and wellness programs.

Depending on your role and your hours, we offer

• Flexible schedule and hybrid work opportunities
• Competitive salaries
• Healthcare (medical, dental, vision)
• 403b Retirement Plan with agency match
• 20 Vacation Days, 12 Sick Days, and 12 Paid Holidays
• Social Work Licensing Program
• License Renewal Paid by agency for RN's and Social Workers
• And MORE!

Position Responsibilities: The Administrative Assistant- Development position plays a pivotal role in supporting all administrative functions and fundraising activities for the Community Relations/ Development Team. This includes database management, record keeping, generating reports, assisting with special events and community relations efforts.

Essential Functions: (Core duties/tasks fundamental and not marginal to the performance of the job)

• Database Management of Sustain, the community relations/donor and list management database. This includes data entry, audit activities, generating reports for different departments, posting and reconciliation of all agency contributions with fiscal, including website payments via Qgiv reports, coordination of activities/events related to the Community Relations/Development/ Community Program Teams.
• Merge, print and mail all donor thank you letters related to fundraising and other activities.
• Provide support and assist with the preparation and execution of special events on event day.
• Maintain Excel spreadsheets tracking the agency support for community events, activities, and other related efforts of friend-raising.
• Inventory and dissemination of marketing and resource materials for agency community outreach efforts.
• Maintain, monitor and coordinate all incoming requests from Community Relations/Development Mailboxes.
• Other tasks as assigned.

Qualifications:

• Associate Degree preferred with a minimum of three years of administrative experience preferably in non-profit development or fundraising,
• Superior computer skills including database management; MS Office Suite (Word, Excel, PowerPoint)
• Internet research abilities required.
• Strong administrative, organizational, and problem-solving abilities, with a knack for systems management and audit abilities to ensure data accuracy.
• Excellent verbal and written communication skills.
• Must be flexible, able to juggle or negotiate priorities and/or deadlines.
• Able to thrive in a dynamic, creative environment by prioritizing work and appropriately managing frequent interruptions.
• Able to consistently maintain a friendly, outgoing nature that includes a sense of humor.

Hours: 25 per week; End Date: 10/4/2024

AA/EOE

AgeSpan is strongly committed to fostering a professional environment that recognizes, respects, and encourages the unique contributions of a broad spectrum of qualified employees. It is important that our employees reflect the diverse communities we serve.We maintain a work atmosphere that allows people of varied backgrounds to grow professionally and contribute to our mission by promoting diversity, equity, inclusion, and work-life balance.