Facilities / Transportation Administrative Assistant / Office Administrator

PLEASE APPLY THROUGH OUR APPLITRACK PROGRAM ON WWW.ABSCHOOLS.ORG

Job Objective:
The Facilities / Transportation Administrative Assistant is responsible for the accurate and prompt performance of general clerical duties related to the Facilities and Transportation Departments.

Major Responsibilities:
Personnel and Payroll

• Prepare bi-weekly payroll for review by the Facilities Coordinator and/or his designee for submission to the Payroll office;
• Maintain payroll records for all Facilities personnel including, but not limited to, employee absences, sick use, overtime use and vacation accruals;
• Manage all cell phones for the district; and
• Oversee training and hiring of Crossing Guards and work with the Acton Police Department in their training process.

Administrative Support

• Prepare and solicit quotes and assist in the preparation of bids as requested by supervisor and maintain all related files;
• Generate requisitions and purchase orders for both the Facilities and Transportation departments. Order and distribute supplies to custodians and grounds department;
• Communicate in a professional and courteous manner with vendors and school personnel to ensure timely payment of invoices and resolution of issues;
• Communicate with custodial and maintenance and grounds personnel to carry out essential functions and relay information; and
• Perform all other assignments as directed by Supervisor and/or his/her designee.

Education and Experience:
High School diploma; three years of experience in a clerical or administrative position; demonstrated interest working with children and in a school environment. (or other educational requirements as appropriate to the job)

• Necessary Knowledge, Skills and Abilities:

Ability to:

• work independently and manage multiple tasks;
• interact with vendors, school staff and administration;
• handle stressful situations;
• work flexibly in a team environment;
• communicate clearly, both orally and in writing;
• maintain confidential information;
• maintain, manage, and organize detailed records; and
• meet deadlines.

Application Procedure: PLEASE APPLY THROUGH OUR APPLITRACK PROGRAM ON WWW.ABSCHOOLS.ORG

We believe that our students deserve to learn from educators who reflect their backgrounds and life experiences, and we want our staff to reflect the wide range of student identities we seek to serve. To this end, our District is committed to increasing the diversity of our certified educators and leaders. We believe that by building a more representative workforce, our students will have better outcomes and be more prepared for an increasingly diverse world. We encourage the following to apply: candidates of color, individuals with diverse life experiences and non-traditional backgrounds, and allies in our diversity, equity, and inclusion work.

Job Type: Full-time

Pay: $27.22 - $34.01 per hour

Benefits:

• Health insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: In person