Guild School Administrative Assistant

The Guild utilizes the collaborative efforts of leading professionals, best-practice approaches, tailored curricula and unmatched care to treat the individuals we serve.

Mission: The mission of The Guild for Human Services is to educate, encourage and empower individuals with intellectual disabilities so they may achieve their full potential to lead high-quality lives and participate meaningfully in the community.

At The Guild you can join a workforce of creative, dedicated, and passionate employees working every day to enhance the lives of youth and adults with intellectual disabilities and other challenges.

Summary: Reporting to the Associate Director of Education, the Guild School Administrative Coordinator is for generating/coordinating student documentation tied to individualized education and treatment plans. The School Administrative coordinator is responsible for scheduling ongoing education and treatment team meetings as well as managing the daily shift coverage schedule for The Guild School.

Primary Job Responsibilities:

• Generate and edit student Individual Education Plan (IEP) documents from ESPED for annual meetings.
• Generate and distribute Quarterly Progress Reports from ESPED.
• Maintain ongoing uploads of special education documents and progress reports to the electronic record system (Currently ICentrix)
• Schedule educational team meetings as well as any other team meetings including ongoing quarterly or mid-year treatment reviews.
• Ongoing communication with LEA’s to ensure that contact lists are up to date and scheduled invites are distributed in a timely manner
• Update daily classroom shift coverage schedule and communicate to Guild School team
• Communicate as needed with transportation companies for Day student transportation.
• Tracking outstanding IEP’s. 30-day, 60-day, 90 days. Updating district contacts for Dir. of education/Assoc. dir. of education.
• Assist with special projects, audits and events.
• Reception coverage, including answering phones and greeting residents, students, visitors, parents, applicants, and staff upon entrance of the building.
• Scanning and filing
• Other related duties as assigned.

Essential Job Functions

• Regular attendance at work is an essential function of the job including some weekends, holidays, and inclement weather situations.
• Proficiency in written and spoken English is an essential function of the job.
• The ability to maintain confidentiality and discretion.
• Highly organized with attention to detail
• Ability to multitask and work effectively with deadlines.
• Ability to lift 20 pounds regularly.

• Professional level verbal and written communication in English
• Physical and mental capacity to work in stressful situations.
• Proficiency in Microsoft Office Suite and
• Must meet Massachusetts Criminal Offender Record Information (CORI) background check requirements.