Administrative Assistant

About Us

Fire Safety and Protection LLC Pensacola is a leading provider of fire and life safety services. We offer inspection, maintenance, repair, design, and installation on a variety of systems for commercial, industrial, institutional, and governmental facilities. The company is led by veterans of the fire and life safety industry.

About the Administrative Assistant position

We are looking for a reliable Administrative Assistantwho will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly assisting with scheduling of skilled labor, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

The Administrative Assistantensures the efficient and smooth day-to-day operation of our office and should have excellent oral and written communication skills. It is also required to have prior experience as an Administrative Assistant and familiarity within the fire and life safety industry or a related industry like construction.

Administrative Assistant responsibilities:

• Manage phone calls and correspondence (including email, memos, letters, faxes and forms).
• Attend meetings and take detailed notes.
• Organize contact lists and filing systems.
• Meet and support staff, management, and visitors.
• Assist with light bookkeeping as needed.
• Assist with scheduling.
• Review and update office policies and procedures.
• Monitor office supplies and research new deals and suppliers.
• Prepare and submit expense reports.

Administrative Assistant requirements are:

• 3+ years of experience as an Administrative Assistant or related role.
• Significant experience with office management systems and procedures, as well as with office equipment, such as printers.
• MS Office, including MS Excel and MS PowerPoint.
• Strong time management and problem-solving skills with the ability to prioritize work.
• Professional written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree minimum; additional qualification as an Administrative Assistant or a Secretary a plus.

Benefits

Fire Safety and Protection (FSP) is laser focused on creating a culture that thrives on developing our people and protecting our clients' assets. One of the ways we do this is by rewarding those who contribute to our continued growth. Some of the things that you can expect when joining our professional selling team include:

Company paid benefits:

• 50K Basic Life/AD&D Insurance
• Long Term Disability
• Employee Assistance Program
• Paid Time Off (PTO)
• 7 Paid Holidays

Voluntary Health Benefits:

• Medical, Dental, Vision
• Voluntary Life/AD&D
• Voluntary Short-Term Disability
• Supplemental Benefits: Voluntary Accident, Voluntary Critical Illness
• 401k Retirement Plan (Traditional & Roth)

HEALTH & SAFETY

The personal safety and health of each employee of our organization is of primary importance. We believe that our employees are our most important assets and that their safety is our greatest responsibility. It is Fire Safety & Protection, LLC's objective to ensure a safe and productive working environment for all employees. At FSP we believe that illnesses and injuries can and must be prevented. We believe in empowering each employee to create and maintain a safe and healthy environment.